Overcoming the Document Tracking ChallengeWritten by Joe Miller
“Where did it go? It was here yesterday. Wait. Here it is. But it looks a lot like draft I just sent my team members yesterday. I don’t remember when this change was made. Who made this change? Why is document tracking so difficult?”We have all seen it before. Desk space is being invaded by papers and drafts of rather important information that is in a rather unidentifiable order. When it comes to information, businesses know that time is money. Businesses do not want to spend money for hours spent on manual document tracking, which is why most business are searching out document tracking software that keeps all of your drafts, reports, and other important informational documents in order. Document tracking software has literally rescued business from drowning in an innavigable sea of documents. So, what is document tracking and how do I find right software to make it happen? You can start by searching “document tracking” on a search engine, and you will find about 167 million pages indexed on document tracking. The good news is that information and products to get your business started on effective document tracking is available. The bad news is that all of that information can be difficult to sift through in order to find document tracking software that fits your business needs. Document Tracking Whether your business specializes in potato chips or automobiles, your business will have departments and teams that work together with management, investors, and clients to produce reports on market, budget, product, sales, or other important information, and document tracking is glue that keeps a report together. These reports are meant to bring all parties on to same page with respect to how company is running and needs to run. As these teams and departments compile information and develop reports and presentations, several drafts are sent back and forth between parties and that is when document tracking gets sticky. The desktop, outlook, and hard drive could very quickly get filled with numerous drafts under numerous titles, leaving you with more questions than answers. Who? What? When? Where? And how? Repeat through your mind as you look over this complex collection of documents. Whether manual or electronic filing has been your method, electronic document tracking can answer all of your document tacking questions.
| | Workflow Management Software: Businesses are Getting into the FlowWritten by Joe Miller
Ah, ebb and flow of work. Sometimes it seems like there is much more ebbing than flowing with all of workflow, deadlines, projects and presentations, but overall tide seems to constantly be flowing in and out, in and out, in and . . . sorry. Recently a friend returned from a cruise in Bahamas and commented that he still felt that he was ebbing and flowing as if he were still on water. Many times I have felt same way after a long day of incoming projects and outgoing reports. But I am not alone. Recent business studies have shown an increasing need for some kind of workflow management software to enable more efficient workflow management.Overall, most of daily business activities include collaboration with committees, departments, that board, or this client, in order to bring everyone onto same page. Though collaboration is most effective way to enable workflow, challenge is finding workflow management software that enables effective workflow. Drafts of budgets, sales reports, market presentations, and more, flow back and forth as fast as a mouse can click “send.” The back and forth, or ebb and flow of these documents is often a challenge to manage. About two-thirds of businesses do collaborative work as a normal part of business day, and I am sure that most of them know what I am talking about. Workflow management software is now available in a variety of workflow management software packages. In fact, if you type “workflow management software” in Google, search yields about 8 million 120 thousand indexed pages regarding subject. This is a reflection of growing need for workflow management software which helps businesses track documents that are incoming and outgoing. True, right workflow management software will help you feel that you are standing on solid ground again, but searching through over 8 million options available may make you feel that you are drifting out on water again. There are two major challenges to adopting workflow management software. First, it is often intimidating to adopt new technology. Second, it is a challenge to find workflow management software that meets your businesses needs.
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