Here’s a step-by-step checklist to help you organize your event.

The Task:

___ Select members of planning team. Include leaders of specific events to be

completed by (date).

___ Develop master plan by (date). This may include theme, location, etc.

___ Choose date for event by (date).

___ Select secondary team leaders (subcommittee chairs) for logistics by (date).

___ Recruit or hire team members for logistics by (date).

___ Create your publicity/ media campaign. Alert media of photo and interview opportunities by (date).

___ Prepare “copy” for print materials including program, registration forms,

tickets, registration/ identification badges, ribbons, awards, etc. by (date).

___ Plan decorations by (date).

___ Develop schedule of events. Distribute to each person on team. Review assignments.

___ Determine how registration will be handled and by whom.

___ Create an Emergency Plan in case event has to be cancelled or postponed.

___ Have a “dress rehearsal” of event with all responsible parties to review roles and responsibilities of entire team day before.

___ Have Event!

___ Mail a copy of program and thank you letter to sponsors and supporters of event as soon as possible after event.

___ Send hand-written thank you notes to your host (employer) and team you worked with. If possible, include photos.

___ Evaluate Event

© 2005 - Heidi Richards

In wording process consider products, services, values, market and concern for public image of organization.

The mission should be brief enough (one or two sentences) that everyone in organization can learn it and recite verbatim.

Adding or removing a word, which may also further define scope of products and services of organization, can accomplish refining mission.

The mission should include sufficient description so that it clearly separates mission of organization from other organizations.

It is a good idea to revisit mission from time to time to make sure it is relevant to organization's current situation.

To stimulate thinking group should consider functions of organization, who organization serves (the customer) and how organization will fulfill functions (the activities, methods and technologies).

© 2005 - Heidi Richards

Heidi Richards is the author of The PMS Principles, Powerful Marketing Strategies to Grow Your Business and 7 other books. She is also the Founder & CEO of the Women’s ECommerce Association, International www.WECAI.org (pronounced wee-kī) – an Internet organization that “Helps Women Do Business on the WEB.” Basic Membership is FREE. Ms. Richards can be reached at Heidi@speakingwithspirit.com or heidi@wecai.org.