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Good news releases are not written , they are re-written and re-written.
Make it easy to read. Maximum one page. Use easy to read font. Twelve point works well. Add a little spice by bolding key names - but sprinkle lightly. Italics draws attention but is hard to read. Use capitals and small letters - don't print
whole thing in capital letters. That is extremely hard to read. Use many short paragraphs and short sentences. Double spacing is a very good idea.
Proof read before you send it. Journalists are especially sensitive to poor grammar and typos. It hurts to read garbage - so they won't.
The media will read your release thinking, 'Will this interest my readers, listeners or viewers and is it unique?' It doesn't have to be 'very' unique - just a little. Every January we get news about
first News Year's baby. Because
first one is unique at that time,
second is not news.
Relate
news to
reader. Why is it important to
readers, listeners, or viewers of
media? Test for significance by asking, 'So what?'
Answer a reporter's key questions: who, what, why, where, when and how. You could even use these questions as sub headings - or as a summary. Use these questions as a quality test before you send it.
Quotes are good and more interesting. You might use quotes from company officials, community leaders or customers. When you use a name always state who they are, e.g. National Sales Manager, President and Founder, author of… Use quotes that evoke emotion, create controversy or present a position.
Don't introduce too many new names. This confuses readers. Talk about one or two.
Write
name in full
first time you use it. After that you can use only
last name. If you want a name to be remembered use it several times in
release.
AFTER THE RELEASE
The reporter(s) may call for more information or to arrange a photograph. Be available. If you are out of
office check your voice messages often. The press has tight deadlines.
Don't expect to review
reporter's article before publication. Occasionally they will run
article exactly
way you wrote it - but not often. Once you give them
information they have control. It helps if you have read other articles from
reporter and know their slant and hot buttons.
If they use your news release, send them a thank you note.
Keep and file all your news releases in sequence - even
ones that did not get action. Clip and save
articles that ran with
release. Study them to find what works with whom and when.
See you in
news!

© George Torok is co-author of the national best-seller, 'Secrets of Power Marketing', Canada's first guide to personal marketing for 'non-marketers'. He delivers seminars & keynotes to corporations and associations across North America. You can reach him at 800-304-1861 For more information about seminars and more marketing tips visit www.Torok.com