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Here’s a step-by-step checklist to help you organize your event.
___ Select members of planning team. Include leaders of specific events to be
completed by (date).
___ Develop master plan by (date). This may include theme, location, etc.
___ Choose date for event by (date).
___ Select secondary team leaders (subcommittee chairs) for logistics by (date).
___ Recruit or hire team members for logistics by (date).
___ Create your publicity/ media campaign. Alert media of photo and interview opportunities by (date).
___ Prepare “copy” for print materials including program, registration forms,
tickets, registration/ identification badges, ribbons, awards, etc. by (date).
___ Plan decorations by (date).
___ Develop schedule of events. Distribute to each person on team. Review assignments.
___ Determine how registration will be handled and by whom.
___ Create an Emergency Plan in case event has to be cancelled or postponed.
___ Have a “dress rehearsal” of event with all responsible parties to review roles and responsibilities of entire team day before.
___ Have Event!
___ Mail a copy of program and thank you letter to sponsors and supporters of event as soon as possible after event.
___ Send hand-written thank you notes to your host (employer) and team you worked with. If possible, include photos.
___ Evaluate Event
© 2005 - Heidi Richards
Heidi Richards is the author of The PMS Principles, Powerful Marketing Strategies to Grow Your Business and 7 other books. She is also the Founder & CEO of the Women’s ECommerce Association, International www.WECAI.org (pronounced wee-kī) – an Internet organization that “Helps Women Do Business on the WEB.” Basic Membership is FREE. Ms. Richards can be reached at Heidi@speakingwithspirit.com or firstname.lastname@example.org.