Conducting Successful Meetings

Written by Etienne A. Gibbs, MSW


Continued from page 1

* a chairperson or Master of Ceremonies to move topics along without rushingrepparttar presenters, or allowing them to ramble.

* general logistics before hand, such as restroom locations, break times, and telephone or walk-in interruptions.

* a priority system so thatrepparttar 119484 most important topics or pressing matters are covered first.

3. Assign particular responsibilities. Be sure to select responsible people to carry outrepparttar 119485 responsibilities of your meeting. Also be sure:

* to matchrepparttar 119486 topics and tasks with competent presenters.

* to give them clear, complete, and specific instructions including assigned time to complete their presentation.

* to gainrepparttar 119487 concurrence of your key participants.

* to have a clock in clear view ofrepparttar 119488 presenters.

* to start on time, regardless. (This is perhapsrepparttar 119489 most important aspect of running a successful meeting.)

4. Establish a positive meeting environment. Takerepparttar 119490 time to plan your meeting. Perhapsrepparttar 119491 most important aspect to consider isrepparttar 119492 environment where you will hold your meeting. To insure its success, be sure you:

* create an environment that is conducive to effective communication.

* set start and ending times that are conducive to all.

* developrepparttar 119493 environment around a theme.

* considerrepparttar 119494 objective ofrepparttar 119495 meeting when selectingrepparttar 119496 room.

* consider decoratingrepparttar 119497 room, if this is warranted.

* arrange and testrepparttar 119498 audio-visual support before hand.

* arrangerepparttar 119499 seating of participants and attendees, depending onrepparttar 119500 estimated number of attendees.

* arrangerepparttar 119501 seating plan for optimal effect.

5. Plan allrepparttar 119502 activities. Takerepparttar 119503 time to plan and plan again allrepparttar 119504 events, people, places, and things related torepparttar 119505 objective and theme ofrepparttar 119506 meeting. Be sure to:

* gather input where relevant.

* take notes where necessary.

* prepare adequate quantities of handouts.

* prepare to post adequatelyrepparttar 119507 announcement ofrepparttar 119508 meeting along with its agenda, times, participants, and any other relevant information.

* prepare backup materials.

* prepare post-meeting evaluations, where necessary, and summary handouts.

Remember: When you maximize your potential, every one wins. When you don't, we all lose.

Etienne A. Gibbs, MSW

Etienne A. Gibbs, MSW, Management Consultant and Trainer, conducts seminars, lectures, and writes articles on his theme: "... helping you maximize your potential." For more information visit www.maximizingyourpotential.blogspot.com, or email him at eagibbs@ureach.com.


Unifying Principles for Family and Youth: Some Head Start Builders

Written by Etienne A. Gibbs, MSW, Management Consultant and Trainer


Continued from page 1

Principle 4. Have Personal Integrity:

* Be honest with yourself and everyone around you.

* Be fair torepparttar best of your ability.

* Say and do only those things of which you can be proud.

* Understand that mistakes will be made and learn from them.

* Let others know in as positive a way as possible when their performance or behavior is unacceptable, inappropriate, unhealthy, or unproductive.

Principle 5. Love All Children (andrepparttar 119483 Child in All of Us):

* Respect and protect each child from harm of any kind.

* Direct all efforts to providing a stimulating, exciting, fun-filled, learning environment.

Principle 6. Value Parents andrepparttar 119484 Family (Starting with Your Own):

* Focus on building close interpersonal relationships involving caring, respect, trust, kindness, and responsibility.

* Develop parenting skills, quality time, and bonding with other parents.

* Give recognition for hard work, effort, and accomplishments.

Principle 7. Strive for Agency Unification:

* Liverepparttar 119485 agency's unifying principles as well as your own.

* Promote loyalty withinrepparttar 119486 agency by word and action.

* Assist inrepparttar 119487 sharing of ideas and joint implementation through teamwork and group goal-setting.

* Establish buddy systems to facilitate success.

Well, managers, supervisors, parents, and teachers, what do you think? I'm sure that you'll agree with me that these principles are as appropriate inrepparttar 119488 boardroom and workroom as they are inrepparttar 119489 classroom.

Remember: When you maximize your potential, everyone wins. When you don't, we all lose.

Etienne A. Gibbs, MSW, Management Consultant and Trainer, conducts seminars, lectures, and writes articles on his theme: "... helping you maximize your potential." For more information visit www.maximizingyourpotential.blogspot.com, or email him at eagibbs@ureach.com.


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