Why Would Anyone Hold a Bad Meeting?

Written by Steve Kaye


Pssst, want a stock tip that will make you rich? Okay, here it is: phone a public corporation and ask to speak withrepparttar CEO.

If a secretary tells you thatrepparttar 136690 CEO expects to be busy in meetings forrepparttar 136691 next six hundred years, call your broker and sellrepparttar 136692 stock short. Any company unable to manage an activity that should last an hour is on its way downrepparttar 136693 financial tubes.

Although itís true that senior executives spend much of their time in meetings, you can bet that a business is in trouble if their meetings are out of control.

Surveys show companies waste an average of 20% of their payroll on bad meetings. And thatís justrepparttar 136694 beginning ofrepparttar 136695 problem. Meetings keep people away fromrepparttar 136696 tasks they were hired to perform -- tasks that make money forrepparttar 136697 company and keeprepparttar 136698 business ahead ofrepparttar 136699 competition.

Since bad meetings are so wasteful, you may wonder why anyone tolerates them. Unfortunately, many business leaders think that their meetings are just fine. They even believe that theyíre experts at holding effective meetings.

For example, when I phone companies to ask if they would be interested in improving their meetings, I sometimes encounter an assistant who assures me thatrepparttar 136700 executives believe that they hold wonderful meetings. Thenrepparttar 136701 assistant snickers, coughs softly, and regains enough composure to state that they donít need my services. At this pointrepparttar 136702 assistant sounds like someone on a sinking ship who is throwing a life jacket intorepparttar 136703 water.

And that must make you wonder: why any intelligent person would hold a meeting that wastes everyoneís time and produces nothing.

There are easy answers such as 1) they donít know that their meetings could be effective, 2) they donít know what an effective meeting is like, or 3) they donít know how to hold an effective meeting.

But what aboutrepparttar 136704 rest of them? That is, what about all ofrepparttar 136705 executives who know how to plan and organize and run an effective business, but still hold bad meetings?

Letís dig deeper. These executives actually want to hold bad meetings because they prove to be useful. Hereís how.

1) They provide refuge. Bad meetings provide a sophisticated form of executive busyness. Some people find this useful because it keeps them from having to work on difficult tasks such as planning, coaching, learning, and communicating. Compared to these difficult tasks, sitting in a conference room is easy. In fact, it is so easy that a six-year old could do it, assuming you could convincerepparttar 136706 child to stay inside for such a pointless activity.

How to Hold Effective Staff Meetings

Written by Steve Kaye


Many people believe that they conduct effective meetings, when all they really do is host a party. Or worse, they deliver a monologue. In either case, their meetings produce little.

Hereís how to hold an effective staff meeting.

1) In general. Keep them short. Most staff meetings should last less than an hour. You want your staff to spend their time working on things that earn money for your business, not sitting in meetings. Keep them positive. Negative meetings contain insults, ridicule, and attacks. These activities create caution and resentment, which always costs your company money. Keep them interactive. Your staff consists of intelligent people. Put them to work in your meetings to advancerepparttar effectiveness of your organization.

2) Share news. Giverepparttar 136689 members of your group one minute to report on progress made in their area of responsibility. Youíll find that this results in bullet point reports of essential information. It also prevents people from philosophizing, explaining, justifying, criticizing, and engaging in other unproductive activities. Plan a time budget: 8 to 10 minutes.

3) Teach something. Invite a guest expert to give a 10 minute presentation on some skill or technology that benefits your group. Tellrepparttar 136690 expert that you want a logical explanation of practical ideas. You can also ask members of your group to take turns delivering brief tutorials on topics that benefitrepparttar 136691 others. Plan a time budget: 10 to 15 minutes.

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