Stealing company information used to be
specialty of spies and conspirators. It was something that only happened to
most powerful of corporations and branches of government. Nowadays, stealing data is commonplace and anyone can become a victim at any time. The person standing in line behind you might be running a profitable side business stealing other peoples’ sensitive data. The reality is, however, that “inside” jobs are
most common when discussing business data theft.
Instead of looking through
crowds trying to pick out
law breakers, and instead of spending boatloads of money conducting thorough background checks on all those whom you encounter in your business, it’s easier to simply protect your data from prying eyes and malicious intentions.
Easier, yes. But protecting company data isn’t something that many small business owners do. Into their computer programs they input their products and pricing, their vendors, their EINs and TINs, their checking account numbers, email addresses of family members, their proprietary information, their marketing plans and formulas – everything goes into
computer.
What’s worse is when a business owner stores this type of information on a laptop computer, an item especially vulnerable to theft. Someone stealing laptops probably could care less about
information that is stored on them, but why take that risk. If you’re going to protect your sensitive company data, it’s all or nothing.
And protecting data is definitely your responsibility if you are an accountant or you specialize in other types of financial businesses. Your clients assume you are protecting their financial documents and their other sensitive records. But are you? Kudos to you, if you are. If you are not, you better take this issue seriously right now, before
damage occurs.
The best way to protect data is by using encryption software. Encryption means making data unreadable to everybody except those who know or understand
key or
code. When data is encrypted, it is far more secure than it is if just protected using a password.