Tips are Perennially TemptingWritten by Marcia Yudkin
Techies love them. Young and old technology haters love them. Most importantly, editors love them. Tips -- neatly packaged, numbered nuggets of advice -- are always appealing to those whose job it is to fill up publications with entertaining and illuminating information. They can therefore represent a lucrative route to publicity for you or your organization. The content of tips that earn you media coverage doesn't have to be original, exclusive or startling. You can offer up things most people in your position know. Their charm is mainly in writing and packaging. Start with an irresistible title, usually including a number, such as "Seven Steps to a Summer Without Bug Bites," "Four Secrets Real Estate Agents Don't Want Homebuyers to Know" or "11 Ways Not to Ingratiate Yourself to The Boss." Then brainstorm ideas and choose best and second best and so on, until you have number you'd chosen. Rewrite each item so that it begins with a brief phrase summarizing idea, which might appear in boldface in a magazine or on Web. For example, here's a crisp, properly formatted item #1 for first-mentioned set of tips: 1. Inform yourself. Ask about buggy seasons and areas before finalizing your vacation plans. For instance, some beaches are more mosquito-infested than others. Your first-choice time slot for a holiday might be black-fly season up at lakes. A good way to set up a tips press release is to sandwich tips between a lead paragraph introducing topic in a timely way and a final paragraph about your organization. Include URL of your Web site, where people can go for more information. If you have a longish set of tips, use press release as a tease, presenting only a few of your items and specifying how readers can get whole set, such as by calling, faxing on their office letterhead, sending an email request or visiting a certain Web address.
| | What You Know Can Work Just As Well As Who You Know Written by Carolyn Moncel
We all know saying in business, "It's not what you know but who you know", right? This saying is definitely true when it comes to small business and on occasion, same can be said in media relations. However, what you know can sometimes get you just as far - especially if you're trying to tell your story to local press. Some time ago, a small-business client approached me about handling public relations for her firm. She had been writing her own press releases and submitting them to press but all of her efforts had generated no press. She asked me to critique her work to discover what she might be doing wrong. Upon reviewing her press releases, I found that her writing skills were outstanding but problem came when I began to investigate methods by which she was submitting her releases. The five rules below illustrate lessons that she learned about distributing press releases to media. Rule #1: Do your homework on reporters. You can start with Bacons' Media Directory, which serves as public relations practioner's Bible. If you don't know what it is, basically it lists name, address, phone number, fax number, e-mail, beat (issue or specific type of story to cover), deadlines, and story preferences and angles for most every reporter and news producer anywhere in world. There are five volumes of books: Newspapers, Magazines, TV/Cable, Radio and International. You can purchase books or get same information from Bacons' in CD-Rom format or through an online subscription. These books are invaluable but unfortunately are also very expensive. Here's a tip: You can access them for free usually at your local public library or a college library. Use these books to help you narrow down reporters that you think would be helpful for launching your story. If Bacon's is completely out of your budget, just follow your favorite local newspaper to determine which reporters cover which stories. Rule #2: Verify your sources. Just because you found information on reporters in Bacons' doesn't mean that your work is done. Most reporters are assigned a beat but those beats change from time to time and as a result, reporters tend to move around a lot. Because Bacons' books and their competitors are only published once per year with occasional updates, it's very important that you call media outlets and verify that you can still reach reporter you would like to talk to. More importantly, find out if reporter still covers beat that is important to your story. If for some reason there is a new reporter covering that beat, make note of those changes in a database or spreadsheet, and always call before sending out a new release.
|