The Hidden Dangers of HTML Email

Written by Kathy Burns-Millyard

As a veteran Internet user, I can honestly say I remember a time when HTML email was not possible. Back then RTF wasn't available either and for that matter, email programs did not even wrap lines for you or allow file attachments.

Today however, I receive a steady and annoying stream of email in all shapes, colors and sizes. Almost all promotional advertisements and many newsletters come in Html format.

Now, Spam is annoying, Spam in droves even more so, but Spam with "twirlygigs" is intolerable -- and dangerous. HTML is for websites. I visit them allrepparttar time and enjoy their various amusements. Email however, is a tool. A communications method used for getting work done. I get plenty of regular email, hundreds of pieces a day usually, due torepparttar 109507 support, consulting and writing services I provide. If all of those emails are in HTML format then I'm stuck looking at potentially hundreds of web pages and thousands of graphics.

HTML email takes extra time to download, and for me it takes extra time to read. You see I don't trust HTML email. I've coded many websites in my day and I know that scripts can be hidden inrepparttar 109508 pages. Now when you couple that fact withrepparttar 109509 daily news about viruses and worms being sent, well that's just downright scary, so I do not allow my email program to automatically open HTML formatted email. Now I rarely use Outlook and Express (sorry Microsoft but they feel just a bit too dangerous to me now days) however I'd rather be safe than sorry no matter which email program I use. So, I have my email software configured to show all HTML messages as attachments.

Organizing Your Email

Written by Kathy Burns-Millyard

Keeping your email organized is imperative, especially in corporate or small business settings. When you use email for business purposes, you are essentially handling customer files. Because ofrepparttar importance of this for evenrepparttar 109506 smallest of businesses, those files should stay as organized as possible. You wouldn't just lump all of your paper customer files into a corner would you? Most of us wouldn't, so here are some ways to keeprepparttar 109507 email files (correspondence) organized as well.

If your business email inbox is currently cluttered with hundreds of old items, set aside some time to clear it out. This first clearance may take several hours, so you may want to delegate some weekend or evening time to tackle it.

Filing Methods

Before startingrepparttar 109508 actual filing ofrepparttar 109509 items, you'll need to brainstorm your organizational structure. If you do not have a solid contact management software program, I strongly suggest investing in one. My preference is GoldMine, and I'll explain why further on in this section. For now, you simply need to decide how you work, and what filing system will work best for you personally. If you need help coming up with filing and organizational ideas, here are a few popular ones:

1.Customer Name Folders Create email folders that are namedrepparttar 109510 same as your customers. All email to or from a particular customer will be filed to that customer's individual email folder. 2.Project Name Folders If you work primarily with projects, you can create email folders that match past, existing or future project names. From there, you can file all email related torepparttar 109511 project, regardless of who it is to or from, intorepparttar 109512 corresponding project folder. 3.Month and Year Folders Create email folders that are named for each month and year. Then file all email sent or received in that month/year intorepparttar 109513 matching folder. 4.Print File Cabinet Mirror Create email folders named to match your Print File Cabinet system. Then file email intorepparttar 109514 email folders inrepparttar 109515 same way that you file print papers into your hard copy system.

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