Sorry to crash your party, but as we bring in
New Year, it's also time to bring in a New Tax Season.As a small business owner or self-employed person, one of
easiest ways to keep Uncle Sam off your back and out of your life is to file your forms, payments and other paperwork on time.
Over
next four months there are several key dates that you dare not forget! Here they are -- all in one place, along with links to
IRS website PDF file for that particular form, where appropriate.
NOTE: This article only addresses federal tax deadlines. Be sure to contact your state's tax department for their due dates.
JANUARY:
Thursday, Jan. 15
Personal If you're pay quarterly estimated income tax payments, it's time to make
fourth-quarter payment for 2003 via Form 1040-ES. http://www.irs.gov/pub/irs-fill/f1040e03.pdf
Business If you have employees, you must make
federal payroll tax payment for December 2003 by today (assuming you are on
monthly deposit schedule).
You use Form 8109 (found in
little yellow coupon book) or
IRS Electronic Federal Tax Payment System (EFTPS).
FEBRUARY:
Monday, Feb. 2
Business
Normally, 4th quarter and year-end payroll tax returns are due by January 31 of
following year. In 2004, since January 31 falls on a Saturday,
due date is extended until
next business day -- Feb. 2.
Here's an overview of
4 most common federal payroll-related forms due today:
1. Form W-2 (for your employees) http://www.irs.gov/pub/irs-pdf/fw2_03.pdf
If you mail
W-2's,
postmark must be on or before Feb 2, 2004.
You may also be a recipient of a W-2 (if you work as an employee for someone else), so don't give your employer a hard time unless
W-2 is postmarked, or delivered in person, later than Feb. 2.
2. Form 941 (for payroll tax) http://www.irs.gov/pub/irs-fill/f941_a.pdf 3. Form 940 (for unemployment tax) http://www.irs.gov/pub/irs-fill/f940.pdf
4. Form 1099-MISC If you paid any independent contractors at least $600 in 2003, you must send each one a 1099 by Feb. 2. http://www.irs.gov/pub/irs-pdf/f1099m03.pdf
Tip: if
independent contractor is a corporation, you usually don't have to issue a 1099. The main purpose of
1099 is to track payments to Sole Proprietors, i.e. unincorporated self-employed people.
Tuesday, Feb. 17 If you have employees, you must make
federal payroll tax payment for January 2004 by today (assuming you are on
monthly deposit schedule).
This is another example of
automatic due date extension rule: if a federal due date falls on a Saturday, Sunday, or holiday,
due date is extended to
next business day. (Feb. 15 is a Sunday and Feb. 16 is a holiday.)
MARCH:
Business
Monday, March 1 If you prepared any W-2's or 1099's (mentioned above), today is
deadline for sending a copy of those forms to
IRS.
Form W-3 is sent to
IRS, along with Copy A of any Forms W-2 you issued. http://www.irs.gov/pub/irs-pdf/fw3_03.pdf
Form 1096 is sent to
IRS, along with Copy A of any Forms 1099-MISC you issued. http://www.irs.gov/pub/irs-fill/f1096_03.pdf
Monday, March 15 Today is a big day if your business is a corporation.
Form 1120 --
annual corporate income tax return for regular "C" corporations. http://www.irs.gov/pub/irs-fill/f1120.pdf
Form 1120S --
annual corporate income tax return for "S" corporations. http://www.irs.gov/pub/irs-fill/f1120s.pdf