Perception…What Are Your Patients REALLY Hearing? Copyright © 2003 Livvie MatthewsNever underestimate power of perception! Perception plays a major part in what is actually said -vs- how it is heard. And to patients...perception is reality!
For example, lets look at broken appointments, one of biggest problems in your practice. Last minute changes and no show appointments account for thousands of dollars a month in lost revenue for practice!
Are you sending signals to your patients that it's all right to break appointments?
When patient calls and says they "Forgot" or "Have a meeting." or "Just want to reschedule." Is your response "That's OK.", "Sure, that's no problem." or simply..."How soon do you want to come back?" And then schedule them right back at 1st available opening?
A well established practice with a scheduling coordinator who knows patients well has a sense of "offending" patient if they remind them of dilemma this last minute change will make.
Nothing could be further from truth or more harmful to practice!
An unusually high number of broken appointments generally translates into a lack of respect concerning your practice and appointments time and "time is money."
Generally patients simply are not aware of problems associated with last minute changes because they have been "trained" (they hear) it's so easy to change appointment.
Often before we can "train" patient, front office must first "re-train" their response to these last minute calls.
For example, when specific date or time a new patient or existing patient wants is not available, if our reply is: "We get cancellations every day" or even worse, "We get cancellations all time and can get you right in", what have we taught this patient?