In article Getting Involved in Global Development Market (available in full in Latest News at www.globizdev.com) I commented that while tendering skills are critical, in isolation of other key activities success is a lottery.

Preparation must remain as a key and ongoing activity if organisations and individuals are to expect success from their tendering involvement.

While there is no doubt that some of this preparation may require investment if site visits and like are to occur, as they need to, not all preparation is costly.

So often, when working with some of smaller organisations that seek activity in sub-components of larger projects, tendering effort is stressful, time-challenged and often without system.

This can be managed by planning in advance.

As discussed in Getting Involved in Global Development Market, tender responses, even for sub-components, invariably require details of your team, approach and methodology, management, price and past experience. With often tight timelines for tender response, it is critical that time is spent on ensuring best possible solution to project’s requirements at best possible price. Hence, time should be mostly devoted to new thinking, not administrative compilation of past information.

There is no doubt that a successful track record of implementing or involvement in similar activities will be assessed and contribute to your success or failure for any tender. But this does not mean taking two weeks to find and compile a list of past experiences is time well spent – this can be done now and on an ongoing basis.

All tenders are likely to request a range of information that demonstrates your experience in past, similar activities. Information required invariably includes activity name, location and duration, client, project value, key personnel by name and title, and a synopsis of activity.

Collating this activity is obviously going to be a challenge if it requires seeking out personnel and past team members for information, relying on memory etc. The solution is to encourage habit of compiling relevant information as soon as a project or activity commences, and keeping information current.

This can be made even easier by capturing information from beginning of a project consistent with how a future tender might require information presented.

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