Q: My company is really in hot water with one of our best customers. I can't reveal exactly what happened, but suffice it to say that we really dropped
ball and
customer is furious. I'm not even sure we can save
account. What's
best way to get back in a customer's good graces after making such a mistake? -- Charles W.A: Without knowing
full story, Charles, I can't give you a specific course of action, but let's start at
sharp end of
uh-oh stick and work our way back to see if we can come with up some advice that might help.
First off, it's important that you understand that
magnitude of your mistake will determine
course of action you take to make amends. If your company's error was such that it caused your customer a significant amount of lost time or revenue, embarrassed them publicly, caused damage to their reputation, or otherwise negatively affected their bottom line, you may face legal repercussions that saying "I'm sorry" will not deter. If that's
case you should consult an attorney immediately and prepare for
worst. Whether or not
worst comes is irrelevant. You must be prepared for it.
Now on to dealing with more minor offenses. As anyone who has read this column for any length of time knows, I'm cursed with daughters. I used to say I was blessed with daughters, then they learned to walk and talk. Blessed quickly became cursed. Now my oldest daughter is an inch taller than me and getting all lumpy in places I'd rather not think about. She's a sad case, really. The poor kid needs an operation. She has a cellphone growing out of her ear. But I digress…
When she was a toddler she coined
phrase, "Oop-see!" Whenever she did something innocently destructive, like knock over a glass of orange juice on my new computer keyboard or shove a Pop Tart in
VCR tape slot, she would look at me with her huge brown eyes and say, "Oop-see!" My wife says there is a reason God made kids cute. Oop-see moments are evidence that she is right.
Oop-see meant, "Uh oh, I didn't mean to do that. I was wrong. I'll never do that again. Forgive me? Love me? Buy me toys… Oop-see worked like a charm every time. Now, I certainly don't expect you to bat your eyes at your customer and say, "Oop-see!" but consider
effect her words had on me. Instead of screaming at
top of my lungs like I wanted to do (hey, have you ever tried to dig a Pop Tart out of a VCR) I immediately softened and found myself actually taking her side. "Aw, it's OK, really, we all make mistakes…"
What my daughter had figured out is that it's hard to stay mad at someone who admits a mistake, sincerely apologizes for it, and vows never to let it happen again. Little did I know this was only one of many tactics she would employ over
years in her never-ending quest to wrap her daddy several times around her little finger, but that's a whole different column.
Dale Carnegie said it best: "Any fool can try to defend his or her mistakes - and most fools do - but it raises one above
herd and gives one a feeling of nobility and exultation to admit one's mistakes."
Carnegie and my daughter were basically saying
same thing: When you (or your company) make a mistake, no matter how large or small,
best thing you can do is quickly admit
error of your ways and face
consequences, come what may.
Here are a few things you can do to help set things right with your customer.
Assemble
facts. The very first thing you should do is find out what went wrong and why. Meet with your key people and gather
facts. Ask specific questions like: What was
mistake? What caused it? Who was involved? What could have been done to prevent
mistake from happening and what can be done to prevent it from happening again in
future.