STAFF SOLUTIONS. How To Help Your Staff Get Organized

Written by Monica Ricci


STAFF SOLUTIONS How To Help Your Staff Get Organized

Disorganization inrepparttar workplace can be caused by many factors, such as frequent interruptions and hidden time-stealers. By identifying and combating these chaos-causers, you and your staff can get more accomplished in less time. Here are five tactics to try yourself and recommend to your staff to increase their organization at work.

Avoid Frequent Visitors

Interruptions are one ofrepparttar 105178 major causes of chaos inrepparttar 105179 workplace. If you and your staff experience frequent interruptions, which are eroding productivity and causing chaos, recommend that they establish a ?quiet period? which occursrepparttar 105180 same time each day or week. This period is a time to focus on doing important work, taking no phone calls or visitors. It doesn?t have to be a long time, perhaps only an hour or so, but everyone needs to make it clearly known when they are inrepparttar 105181 midst of their private work time so that others can plan accordingly. Suggest each person create a sign to hang onrepparttar 105182 desk or door that says, ?QUIET WORK PERIOD IN PROGRESS 11:00 TO 12:00? to alert visiting co-workers who may be apt to stop and chat.

Consolidate Communications

A follow-up to establishingrepparttar 105183 quiet period is to limit as much visiting and phone calls between staff as possible. If people are frequently going back and forth to each others? desks and calling each other with questions, there is a lot of walking and talking going on but perhaps not a lot of productive work. Encourage each person on your staff to consolidate trips by keeping a notebook or folder for each other co-worker that they frequently need to communicate with. Label each notebook with a person?s name and every time they have something to ask ell/consult with that person about, they make a note in their notebook. Then once or twice per day, they can make their rounds, visiting each person whose notebook has entries for that day. This system of consolidating communications serves four purposes:

1.It keeps people from running aroundrepparttar 105184 office all day losing productive time.

2.It lessens interruptions and forces people to seek their own answers instead of automatically defaulting to asking someone else.

CONQUERING PAPER MOUNTAIN. Six Steps To Freedom From Paper Clutter

Written by Monica Ricci


CONQUERING PAPER MOUNTAIN Six Steps To Freedom from Paper Clutter

Information is power. But unless you can findrepparttar information you need, atrepparttar 105176 moment you need it, you're powerless. Consider allrepparttar 105177 books, magazines and articles you save. You may be saving them "to get around to reading", or if you've read them, you are afraid to throw them away "just in case" you'll need to accessrepparttar 105178 information again. They pile up higher and higher. And what ofrepparttar 105179 stacks of paper that cover your desk? The following six questions will give you some perspective and will help you organize it.

1. What good is information if it is lost in piles? If you can?t find it, it?s worthless.

2. Could you findrepparttar 105180 same information atrepparttar 105181 library or onrepparttar 105182 internet?

3. Willrepparttar 105183 information quickly become outdated? If so, you're wasting valuable space by saving old publications or articles, whenrepparttar 105184 most current information is onrepparttar 105185 internet.

4. Will you ever really get around to allrepparttar 105186 things you save to read later? Magazines and newspapers keep showing up every month, so don?t pretend that you?ll ?get around to reading it? later. If you don?t read it, ditch it because another one with similar content will be in your mailbox shortly.

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