The world of work has changed. It used to be that most of us worked as a part of a process, whether on an assembly line, managing interactions with Customers, or any one of a thousand other processes. Processes are ongoing, repeatable and never have an ending. While there will always be some jobs and tasks which are process focused, most work now is a project or has a project component to it. Any task that has a distinct beginning and ending, or follows a specific life cycle is a project. Examples include: planning a company meeting, writing a new brochure, implementing new software system, etc.
If nature of our work has changed, it is important to think about some of skills that will help us succeed in this different world. Here are nine ways you can contribute more effectively to make projects you work on more successful, regardless of your specific role.
1.Understand end goal. Since a project has a defined ending, it is important that each contributor to effort knows desired end result. Stephen Covey teaches to “begin with end in mind.” This is clearly important to project team members. By understanding desired result, you can make better individual decisions and reduce confusion and re-work.
2.Identify clear roles. Each person is an important piece in overall project puzzle. Know your role and roles of others. If you are a project leader, take time to clarify these roles for everyone. If you aren’t a leader, ask until you really understand how you can best contribute.
3.Collaborate. Project work is often fluid and free flowing. Once you understand your role and roles of others you are in a position to collaborate with them more successfully. This collaboration isn’t just a nice thing for you to do. It is imperative to ultimate success of project. Look for ways and be willing to collaborate.
4.Recognize interdependencies. The bigger project, more linked and interdependent are people and tasks. Certain steps need to be done before others can be completed. If you see only your small piece of project, you may not realize how you finishing two days sooner might have a huge impact on several other things staying on track. Conversely if you fall two days behind on one of your tasks, effects on end results could be much longer delays. You aren’t an island. Your work products, decisions and efforts affect many others. Recognize and work with interdependencies between you and others involved in project.