You have permission to publish this article free of charge, as long as resource box is included with article. If you do run my article, a courtesy reply to sean@bizmanualz.com would be greatly appreciated. This article is 592 words long including resource box. Thanks for your interest.Part One: Discovery
Part Two: Planning
Next Week: Implementation
Before beginning our discussion of The Development Phase, let’s recap. In Phase I (Discovery) we learned how your organization specifies project mission, objectives and effectiveness criteria. Phase II (Planning) entailed setting requirements for project tools, budgets and schedules to manage your project.
Now, I’m no entertainment mogul, but The Development Phase reminds me of producing a Hollywood move. When we sit in a theater and watch latest blockbuster, we see a finished product and assume it was made pretty much as it looks. And we would be wrong. Making a movie, much like process of building a strong policy and procedure system, is a non-linear process with a tremendous amount of “behind scenes” support.
Strong Policy and Procedure System
Just as every great movie is guided by a talented Director; your effort to build an effective management system requires a skilled Project Leader. The role is especially critical in Development Phase because it is during this stage that time, effort and expense of entire project cast is involved, and much like actual shooting phase of a film production, it can consume up to 50% of your project cost.
What skills make a strong Project Leader? Besides obvious qualities of good organizational, communication and time management skills, I include policy and procedure or process development expertise. Depending on your staff, this may require an outside resource.
Management and Project Leader
You might be surprised to learn that movies are seldom shot in "linear sequence"... that is, from start to finish. For a number of reasons, director will organize scenes into groups that are filmed "out of sequence," then edited into their correct place. Similarly, your firm will want to conduct Development Phase by organizing related processes into a grouping and then completing these before going on to next set.