Organizing and Cleaning-up Your Electronic Address Book

Written by Janet L. Hall

Organizing and Cleaning-up Your Electronic Address Book By: Janet L. Hall

(Editors Note: This article includes instructions for Outlook Express, Netscape Communicator, AOL, and ACT! users).

Has your online address book become unmanageable?

Do you ever look at allrepparttar email addresses and wonder, "Who are all these people?"

Do you have difficulty locating someone in your address book that you need to send mail to NOW?

Do you know you can sort your addresses by first and last name, name, email address and more?

Set a date and time with yourself that you will dorepparttar 101972 following exercises to organize and clean-up your electronic address book.

First you want to go and view your address book, see what kind of shape it's in.

Mine, for example, had 755 email addresses. Some had first name, some last, but most of them just had email addresses. One reason for that is that I have selectedrepparttar 101973 option to automatically addrepparttar 101974 email address of anyone that sends me email (I've since turned this option off). I also found numerous duplicates and people that I didn't even know, let alone communicate with.

First let me demonstrate allrepparttar 101975 different ways you can view or sort your address book:


>>Open Outlook Express >>CLICK Tools atrepparttar 101976 top of screen >>CLICK Address Book

A new window opens and you are presented with your Address Book.

Noticerepparttar 101977 columns have headings of NAME, E-MAIL Address, Business Phone, and Home Phone. Note: Don't worry if yours are a little different.

>>Place your mouse pointer atrepparttar 101978 top ofrepparttar 101979 E-Mail Address column and CLICK. Now all your E-Mail addresses will be sorted in either ascending or descending order. CLICK again, andrepparttar 101980 reverse happens.

Each column can be sorted in ascending or descending order by placing your pointer onrepparttar 101981 top ofrepparttar 101982 column you want to sort by and CLICKING. You can also do this by CLICKING on VIEW (while in your address book) and CLICK Sort By.

Now, you can simply arrow down through each E-Mail address, deleting or editing as you go.

To DELETE an E-Mail Address:

>>CLICK onrepparttar 101983 "person" to highlight and CLICK Delete atrepparttar 101984 top of screen orrepparttar 101985 DELete key on your keyboard.

To EDIT an E-Mail Address:

>>Double CLICK onrepparttar 101986 "person" and CLICK onrepparttar 101987 NAME Tab to edit any information.

Now you might be like me, and not want to sit in front ofrepparttar 101988 computer screen to edit and delete, although you will have to do this eventually. When I was cleaning up mine, I was getting ready to go torepparttar 101989 doctors where I knew I would have to sit and wait. So I Exported my address book, printed it out, and did my editing on paper while sitting atrepparttar 101990 doctors. When I came back to my office I simply went through my edited list, deleting and editing my address book onrepparttar 101991 screen.

To EXPORT your address book:

>>While in your E-Mail Program, CLICK File and CLICK Export >>CLICK Address Book >>CLICK on Text File (Comma Separated Values) >>CLICK Export >>CLICK Browse (This is to locate what folder you are going to store it in; I use TEST, and to assign it a name; I use address book) >>CLICK SAVE

Whatever Happened to Proofreading?

Written by Owen Johnson

One ofrepparttar great things aboutrepparttar 101971 Internet is it has made us instant communicators, instant authors and instant ad copy writers. One ofrepparttar 101972 WORST things aboutrepparttar 101973 Internet is it has made us instant communicators, instant authors and instant ad copy writers. Too many people just type an email and hit “send,” including emails intended to sell us something. Or they build a nice looking web page, type their content and immediately go to their FTP program and upload it. They don’t bother to read what they’ve written first.

We seerepparttar 101974 results of this daily: Email ads so poorly written we instantly delete them and web sites with so many typos we have no confidence inrepparttar 101975 business’ abilities or integrity. In short, lost sales. (The author of a guide I recently read about spotting scams onrepparttar 101976 Web mentioned that some things they all seem to have in common are misused and misspelled words, misused or missing punctuation and typos—sloppy work.) I’ve seen web sites that seemed to be written by people whose first language was something other than English andrepparttar 101977 whole message was lost.

And here’s one worth a chuckle—or a shake ofrepparttar 101978 head: While reading an eBook telling me how to write one and stressingrepparttar 101979 importance of proofreading, I saw more typos and misused words and punctuation than I could count. Now, how much should I trust this man’s advice? In fact, I’ve found that MOST eBooks telling us how to make money onrepparttar 101980 Internet are put together so haphazardly I’m becoming convinced there IS no way to make money using their methods. Anyone who throws together their information in such a hurry they don’t even proofread it doesn’t gain much credibility with me. And probably don’t with you, either.

I’ve been told that this sloppiness doesn’t matter much torepparttar 101981 younger generations, fromrepparttar 101982 “X-Generation” down, and that’s apparent byrepparttar 101983 fact that they tend to berepparttar 101984 ones who are most often guilty. But torepparttar 101985 older generations it matters a great deal. Now, guess which age group isrepparttar 101986 fastest growing in terms of Internet use? Which one hasrepparttar 101987 most money to spend? And which one actually spendsrepparttar 101988 most onrepparttar 101989 Internet? It’srepparttar 101990 Baby Boom generation, those people 45 to 55. If you want us to buy from you or believe what you have to say, you’d better make sure your copy is well written.

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