Organizing Your Incoming Email

Written by Janet L. Hall

Organizing Your Incoming Email By: Janet L. Hall

Everyday your electronic inbox is flooded with new email. Some of these emails might be spam or newsletters you have subscribed to. Yet other emails might be of importance and need your immediate attention, say from your boss, an order, a subscriber, a co-worker. Regardless of whom it is from you most likely receive email that needs to stand out fromrepparttar rest of your incoming email because you want to make sure it doesn't "slip" throughrepparttar 117698 cracks and it grabs your attention.

Did you know in most email programs (NOT AOL, sorry) you can color code your incoming emails?

Did you know in most email programs you can have certain emails automatically stored (moved) or copied into other folders, you've created, until you have time to read them?

Did you know you can have your email program automatically delete incoming email and you don't even have to look at it?

Did you know you could have an email from someone else to you automatically forwarded to someone else?

Did you know that you can automatically "follow" email conversations?

Knowing how to use and implementrepparttar 117699 following conditions of just one of these "rules" can help you keep your email organized and your attention on what's important.

It is sooo easy you will kick yourself for not knowing about these features, yet be thrilled to have discovered them.

Outlook Express: >>Open Outlook Express >>You must knowrepparttar 117700 person's email address or you can select from your address book >>Click on TOOLS atrepparttar 117701 top of your screen >>Move your Pointer to Message Rules; sliderepparttar 117702 Pointer over to Mail and Click >>Click New

You will be presented with a new window that has 12 Conditions and 12 Actions to choose from:

12 Conditions for Your Email Rules:

1. Whererepparttar 117703 From line contains people 2. Whererepparttar 117704 Subject line contains specific words 3. Whererepparttar 117705 message body contains specific words 4. Whererepparttar 117706 To line contains people 5. Whererepparttar 117707 CC line contains people 6. Whererepparttar 117708 To or CC line contains people 7. Whererepparttar 117709 message is marked as priority 8. Whererepparttar 117710 message is fromrepparttar 117711 specified account 9. Whererepparttar 117712 message size is more than size 10. Whererepparttar 117713 message has an attachment 11. Whererepparttar 117714 message is secure 12. For all messages

After you click on one ofrepparttar 117715 Conditions, you now must select one ofrepparttar 117716 twelve Actions for your rule.

Twelve Actions for Your Email Rules: 1. Move it torepparttar 117717 specified folder 2. Copy it torepparttar 117718 specified folder 3. Delete it 4. Forward it to people 5. Highlight it with color 6. Flag it 7. Mark it as read 8. Markrepparttar 117719 message as watched or ignored 9. Reply with message 10. Stop processing more rules 11. Do not Download it fromrepparttar 117720 server 12. Delete it fromrepparttar 117721 server

EDITORS NOTE: To view allrepparttar 117722 different options you will have to scroll down through your lists.

Office Set Up

Written by Chuck and Sue DeFiore

OK, you say, I've decided to start my business. I have my idea, my identity package, my licensing and zoning done. Now I need to set up my office.

Your first step is to decide whether to convert a room into an office or a space/area in your home to office space.

If your space is limited you might want to getrepparttar type of desk that looks like an armoire so you can close it up atrepparttar 117697 end ofrepparttar 117698 day. Or use a folding table that can be put away atrepparttar 117699 end ofrepparttar 117700 business day. Or you can set up a mini-office inrepparttar 117701 corner of a room and put up a screen to hide this area atrepparttar 117702 end ofrepparttar 117703 work day.

In addition, depending onrepparttar 117704 type of business you are running, you need to think of files you will need and how you will house those files. For some businesses a small letter file will suffice, which you can cover with a table cloth atrepparttar 117705 end ofrepparttar 117706 day or you could use an end table with space for files, or you can purchase crates for files and stack those in a corner or closet.

Most businesses today need a computer, along with a printer, fax, and/or scanner. Again, if you userepparttar 117707 armoire type of desk they use have space for most of this equipment, and you can close it atrepparttar 117708 end ofrepparttar 117709 day.

For those of you that devote a separate room to your office, you have a lot more latitude inrepparttar 117710 design of your office. However, size of your office will come into play. To utilizerepparttar 117711 space torepparttar 117712 best advantage, choose your desk andrepparttar 117713 placing of equipment based on your office size. This means measure items before purchasing them. Do a mock set up. While this might take a little more time initially, it will pay off inrepparttar 117714 long run.

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