Organizing Your Email

Written by Kathy Burns-Millyard

Keeping your email organized is imperative, especially in corporate or small business settings. When you use email for business purposes, you are essentially handling customer files. Because ofrepparttar importance of this for evenrepparttar 109506 smallest of businesses, those files should stay as organized as possible. You wouldn't just lump all of your paper customer files into a corner would you? Most of us wouldn't, so here are some ways to keeprepparttar 109507 email files (correspondence) organized as well.

If your business email inbox is currently cluttered with hundreds of old items, set aside some time to clear it out. This first clearance may take several hours, so you may want to delegate some weekend or evening time to tackle it.

Filing Methods

Before startingrepparttar 109508 actual filing ofrepparttar 109509 items, you'll need to brainstorm your organizational structure. If you do not have a solid contact management software program, I strongly suggest investing in one. My preference is GoldMine, and I'll explain why further on in this section. For now, you simply need to decide how you work, and what filing system will work best for you personally. If you need help coming up with filing and organizational ideas, here are a few popular ones:

1.Customer Name Folders – Create email folders that are namedrepparttar 109510 same as your customers. All email to or from a particular customer will be filed to that customer's individual email folder. 2.Project Name Folders – If you work primarily with projects, you can create email folders that match past, existing or future project names. From there, you can file all email related torepparttar 109511 project, regardless of who it is to or from, intorepparttar 109512 corresponding project folder. 3.Month and Year Folders – Create email folders that are named for each month and year. Then file all email sent or received in that month/year intorepparttar 109513 matching folder. 4.Print File Cabinet Mirror – Create email folders named to match your Print File Cabinet system. Then file email intorepparttar 109514 email folders inrepparttar 109515 same way that you file print papers into your hard copy system.

Ignoring These Tips Could Result in an Inbox Full of Spam

Written by Anti Spam League

Ifrepparttar Can Spam Act was passed, why are we receiving more spam than ever?

A new organization,repparttar 109505 Anti Spam League addresses this issue and others that are affecting both consumers and site owners inrepparttar 109506 current fight againstrepparttar 109507 rising problem of spam.

(PRWEB) November 15, 2004 -- Spam (definition) Unsolicited Bulk Email — noun. ‘Unsolicited’ means thatrepparttar 109508 recipient has not given verifiable permission forrepparttar 109509 message to be sent. ‘Bulk’ means thatrepparttar 109510 message is sent as part of a larger collection of messages, all having basically identical content.

Although there still seem to be some differences amongrepparttar 109511 US Government,repparttar 109512 lawmakers,repparttar 109513 anti-spam organizations andrepparttar 109514 spammers regarding what is spam and what is not, identifying it is actually pretty easy: if you did not ask for it, you did not sign up on a mailing list related to it, and did not leave your e-mail address on a web form asking for more information on it…it's spam! The spam issue is not about content, but solely about delivery method. The content of spam is and has always been irrelevant. Again, if it is sent unsolicited and in bulk, it is spam plain and simple.

Sure we want spam to stop. Nobody wants their e-mail address cycling around from spammer to spammer. We can delete it, but have you ever stopped to consider how much time we actually spend each day hittingrepparttar 109515 ‘Delete’ button? We should not have to beg to be removed from something we did not ask to be put on inrepparttar 109516 first place! So where do we drawrepparttar 109517 line? When do we start thinking it is not worth logging into our email account to read our messages? Despiterepparttar 109518 effort of thousands of angry spam victims pushing for stronger laws against spammers overrepparttar 109519 last few years, not much progress has been done in this respect. Moreover, in January 2004repparttar 109520 U.S. Government has passedrepparttar 109521 CAN-SPAM Act, a law backed overwhelmingly by spammers and large corporations, because it legalized spamming instead of banning it. Withrepparttar 109522 passage of CAN-SPAM, spamming has become legal throughoutrepparttar 109523 United States. Now 23 million U.S. businesses can all begin spamming email addresses as long as they give users a way to opt-out. What CAN-SPAM makes illegal isrepparttar 109524 use of open proxies or any form of resource misappropriation as well as use of false headers, which forrepparttar 109525 top spammers to avoid is business as usual. We will not argue here aboutrepparttar 109526 motives ofrepparttar 109527 US law makers to passrepparttar 109528 CAN-SPAM, but rather focus onrepparttar 109529 problem of doing something aboutrepparttar 109530 spam in your mailbox. By doing more than "just hitting delete", you are helping to solverepparttar 109531 problem. We should all exercise our right of control, or we will lose it.

The million dollar question is whether it is possible to stop spam. The most honest answer to this question is probably not -- but you can significantly reduce it. Below are some clear and simple tips to some common mistakes that can greatly reducerepparttar 109532 amount of spam you get: 1) Use a separate email address when you post messages to public forums, such as newsgroups and mailing lists. Never use your personal email address for this purpose -- or it will end up flooded with spam.

2) Consider acquiring multiple email addresses for different purposes. This helps to identify different sources and senders, and allows you to filter more effectively. For instance, you may have one for personal use only by friends, family or colleagues that is never used to request information or to subscribe to newsletters, discussion lists, etc. Another might be used just for sales inquiries or orders, or for making online purchases.

3) You can subscribe to services online that provide you with disposable addresses that can be deleted if they begin to attract spam messages. This works becauserepparttar 109533 disposable email addresses actually forward to a real email address of yours. The software lets you track which addresses are getting spam, then you can just resubscribe using a new, spam-free address.

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