Managing a CAD Outsourcing Project

Written by Lakshman Balaraman

We must first emphasize that here we are talking about outsourcing CAD projects, which is significantly easier than outsourcing software development or IT services (earlier articles of mine have explained why).

This article also assumes that selection ofrepparttar CAD providers has been completed with due diligence (the methods are described in an earlier article).

As I mentioned in those prior articles, one ofrepparttar 119513 most important ingredients for successful outsourcing is management ofrepparttar 119514 ongoing project by you,repparttar 119515 client. To quote from those articles (here 'outsourcer' means 'provider'):


"This may sound obvious, but probablyrepparttar 119516 biggest stumbling block to offshore outsourcing is that after allrepparttar 119517 contracts have been signed, companies abdicate responsibility for projects torepparttar 119518 provider..."

--- Deepak Khandelwal, McKinsey, Worldwide



(1) You have to assume moral responsibility forrepparttar 119519 project.

A very senior executive should be maderepparttar 119520 champion ofrepparttar 119521 CAD project. S/he will need technical and administrative people to help withrepparttar 119522 project, and these people should be informed of their induction explicitly. Let's call this group of people "the task force".

(2) The task force should definerepparttar 119523 objectives ofrepparttar 119524 proposed CAD outsourcing.

Subjects to address:

* Which input documents will you be givingrepparttar 119525 provider? (Consider rough, dimensioned sketches, specifications and photographs of included objects, written instructions on what you want inrepparttar 119526 output, libraries of CAD symbols, design rules for elements not inrepparttar 119527 libraries of CAD symbols, drawings or sketches showing howrepparttar 119528 objects inrepparttar 119529 target area interface withrepparttar 119530 immediate environment, sample output documents).

* Which CAD platform do you wantrepparttar 119531 work done on?

* Which output documents to you expect?

* What isrepparttar 119532 weekly project schedule?

* At what interval do you wantrepparttar 119533 provider to send yourepparttar 119534 work in progress?

* What isrepparttar 119535 procedure for acceptance ofrepparttar 119536 product?

* What is your payment schedule?

* What isrepparttar 119537 payment method? (Check, credit card, wire transfer?)

(3) The task force should putrepparttar 119538 above documents into a contract.

The contract should also contain non-disclosure clauses. The provider should sign and returnrepparttar 119539 contract.

(4) Put robust communication mechanisms in place.

* Email is fine provided mailbox capacities are large. Without a doubtrepparttar 119540 provider should have a broadband connection, and if your CAD files are large and frequent, so should you.

* Instant messenger programs are good for discussion sessions.

* For frequent large volume transfers, one of you should have an ftp server.

Build Your Business (on a shoestring): Hire a College Intern

Written by Tara Alexandra Kachaturoff

Starting up a new venture or business can be one ofrepparttar most exciting times of your life. It can also be one ofrepparttar 119512 most stressful. Inrepparttar 119513 early months, or even early years of your business, cash flow is often not what you would like it to be. If you’re a solo entrepreneur, you’re wearing many hats – in fact, you’re probably wearing all of them.

Not only are you selling your product or service, you’re marketing it, doingrepparttar 119514 accounting, payingrepparttar 119515 bills, answeringrepparttar 119516 phones, designing and updating your website and preparing and sending out mail. And, certainly for your own business, you can easily think of ten or fifteen additional tasks to be done in addition to these. Inrepparttar 119517 early days of your start-up, many if not most of these tasks seem doable. But, once you’ve started making sales orrepparttar 119518 public interest in your business begins to grow, wearing allrepparttar 119519 hats becomes impossible, frustrating, and highly stressful.

One quick and easy solution is to hire an intern – a college intern. During my corporate career in finance, I made use of many college interns overrepparttar 119520 years. Not only were they diligent, responsible, and some ofrepparttar 119521 best employees, they were eager to learn and to contribute ideas. My interns were reliable and many of them hired on as regular employees after graduating from college.

With more and more college students choosing to start their own businesses rather than working for others, having a first-hand opportunity to work in a business start-up, like yours, might be just what they’re looking for. So how can you find an intern that will be just right for you and your business?

Simples Steps to Hiring an Intern

1. What do I need to do? What canrepparttar 119522 intern do? One ofrepparttar 119523 first things to do is to take a clean sheet of paper and begin writing down allrepparttar 119524 tasks that you perform in your business – and I mean everything. Next, decide what tasks you absolutely need to do yourself and which ones might be assigned to an intern. Typical tasks that you do might include: • inputting business card data into your database • contacting local chambers of commerce and ordering mailing lists • marketing mailings – printing letters, stuffing envelopes, putting stamps on letters • writing and updating your marketing plan • keeping your marketing calendar current • calling on prospects – phone and in person • writing marketing collateral • updating website information • confirming appointments with clients • writing and updating your business plan • appearing at tradeshows (perfect for an intern to work as your assistant) • buying office supplies • going torepparttar 119525 post office to mail packages, letters, etc. • miscellaneous errands • meetings with clients • reviewing local newspapers, business periodicals and trade journals for possible business prospects or other opportunities • article clipping • attending chamber functions and other networking events • filing • answering phones • bookkeeping

Certainly there are a lot of things to do in your business! And, obviously, not all of these can be done by anyone other than you. Once you’ve drafted a comprehensive list of tasks, using different colored high-lighters, or something as simple as a check-mark, determine which of these tasks can be assigned to someone else. This will becomerepparttar 119526 basis for writing up a job description for your intern.

2. Drafting a job description. Write up a simple job description that includes a list of tasks you need completed on a weekly basis. Also, estimate how much time these tasks will take and, if possible, what days ofrepparttar 119527 week might be best for someone to work for you.

3. What type of intern? My suggestion is to hire a college intern who has background inrepparttar 119528 areas that you most need help with. For example, if your start-up is heavily focused on using computer technology to either produce your product or service, or if it is a significant part ofrepparttar 119529 interface with your clients, hire an intern who is studying computer science. Onrepparttar 119530 other hand, if you have a business focusing on delivering corporate sales training programs, hire a marketing major. If you have general office work that needs to be done, consider a business administration student.

4. To pay or not to pay? That isrepparttar 119531 question. Nowadays, interns are readily available for pay or no pay. The hiring market for new college graduates is rather strained so they know that any and all work experience they gain prior to graduation will serve them well inrepparttar 119532 future.

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