D-BUST Your Computer Ė Part 5 By: Janet L. Hall
T Stands for Templates and Time
Letís start with Templates.
What is a template?
In its simplest form, a template is a document you have created (or one already created for you) in which you store information and/ or data that will be unchangeable and you use over and over. Itís like creating a * shell * document and some of you might refer to or know this type of document as a boilerplate.
For instance, you can create your company invoice as a template, with logo and design, and call up template each time you need to send out an invoice. You can create a template for your letterhead, including your headers and footers. You can create templates for your different size envelopes with return address stored in place, create a template for your in-house memos, and timesheets. Whatever you can think of! Whatever type of document you are finding yourself continually having to recreate, make a template and be done with it!
All thatís left for you to do is to open template, and insert new information thatís needed. Example: If youíre doing an invoice, you would type in appropriate information and then use your SAVE AS function (I wrote about this function in June issue at http://www.overhall.com/jun00.htm ).
Microsoft has built in templates, with step-by-step instructions of how you can customize them for your company or home use.
There are two different ways to see what templates are available to you.
Here is how to access them:
Click on START Move Pointer to New Office Documents (This function is also on your Office Shortcut Bar) and Click.
A box will appear that presents you with many Tabs to choose from and within those Tabs many templates to choose from.
Go ahead, click on some and play around with them. When you have created YOUR template use SAVE AS function.
You can also access some templates when you are in Microsoft Word. At top of screen, left hand side (make sure you have opened a document or have started a new document) Click FILE and Click on NEW.
You will see some Tabs for a variety of templates that you can use.