Huddle Up. Groupware on Three.

Written by Joe Miller

It could just be me, but my experiences with document collaboration remind me of a football game. It sounds crazy, I know, but working with a group and sending emails off to other members ofrepparttar group caries with it that familiar uneasy sensation of Thanksgiving Day football games, where I often play quarterback and just as often wonder whether members of my family will catchrepparttar 147578 pass, and if they do, what they will do withrepparttar 147579 ball. Using groupware in document collaboration is similar to having a game plan that separatesrepparttar 147580 “Turkey Bowl” family football team fromrepparttar 147581 real competitors.

Groupware on Three

Now, this doesn’t have to berepparttar 147582 team cheer. But it could be, because groupware is distinguished from other document collaboration software by three characteristics designed to workrepparttar 147583 way businesses do. Since businesses frequently experience ad hoc document collaboration, groupware designed using Digital Thread, Digital Signature, and Version History most effectively manages and controls ad hoc editing and keeps businesses informed.

As a document manager, groupware helps businesses piece togetherrepparttar 147584 puzzle of ad hoc document collaboration. However, when sifting throughrepparttar 147585 millions of indexed pages under “groupware” in any search engine, it is important to know what you are looking for. To that end, let me explain a little more ofrepparttar 147586 “Groupware on Three” concept. Another helpful resource is my article Groupware: 3 Tips for Sifting Through Collaboration Suites.

Digital Thread

Business collaboration requires a lot of document sharing through email. Often document sharing creates a lot of confusion. Emails are being sent out, drafts are being edited, drafts are being saved in multiple locations, and changes are getting sent back to you out of order. Everything is jumbled up like a dog pile of lineman atrepparttar 147587 end of a play. The temptation at this point is to be a ball hog, and to runrepparttar 147588 ball ourselves. In football, Steve Young could do it, but in business, nobody can. It just doesn’t work.

A Content Management Tool Provides the 5 Essentials of Communication

Written by Joe Miller

The five essentials of communication come as an answer torepparttar questions left inrepparttar 147577 wake of ad hoc collaboration. Businesses do it, whether large or small. Sure,repparttar 147578 ideal would be perfect control of documents as they get passed around and changed. But when deadlines fall due, or when something unexpected is called for by your boss or your clients, it simply needs to get done. The problem, however, comes when it’s time to pull a document back together again after it has been passed around and pulled apart inrepparttar 147579 ad hoc editorial process. All that’s left is questions.

That’s where a content management tool comes in. Since all you were left with were questions,repparttar 147580 5 essentials of communication that a content management tool provides are simply answers. Answers torepparttar 147581 questions “Where is version X stored?” “When was version Y created?” “Who created version Z?” “What changes were made to these versions?” and “How am I supposed to bring them together?”

Here is another question for you: Do these questions sound familiar? I thought so. But when answers are available, businesses want them. So, Adam Smith’s invisible hand has reached intorepparttar 147582 market again to createrepparttar 147583 content management tool, often referred to as Groupware. Let’s take a look at how exactlyrepparttar 147584 content management tool providesrepparttar 147585 answers.


The content management tool, or groupware, needs to contain Digital Thread technology, which places information inrepparttar 147586 metadata of an electronic document--this includesrepparttar 147587 MS applications most businesses use--and tracksrepparttar 147588 document and its versions across email your desktop and servers, literally threading togetherrepparttar 147589 document versions. You will always know where a document is stored.

Cont'd on page 2 ==> © 2005
Terms of Use