Appearance and accessibility of location

Service and quality of catering

Amenities and special features.

Without a doubt, choosing a venue for your affair is most significant aspect of event planning process. No venue=no event. Choosing proper setting for your organization is of paramount importance. If you find yourself in a position where you are unable to have a professional planner perform a venue inspection for you, following checklists should get you started.

Appearance & Accessibility (Outside)

When you initially approach building, is façade well maintained and pleasing to eye? Is there someone available to greet you at door and direct you where you need to go?

Is location centered and roughly equidistant from areas from which your guests will be traveling?

Is parking available for all of your guests? If not, is there a parking alternative outside facility?

Appearance & Accessibility (Inside)

As you move inside, what is your impression of inside of facility? Wallpaper and paint well maintained? Carpets and floors clean?

Are there tables and chairs lying about from previous functions? At very least, tables and chairs should stacked neatly and out of way.

How far is actual room where event will be held from entrance?

Will room itself be spacious enough to accommodate all of your guests and still have room for at least ten more should your count unexpectantly increase?

Does room have a built in sound system (if applicable)? Does facility have in- house audiovisual equipment or will you need equipment from a rental agency?

Is room clean and in good repair? Wallpaper and carpets well maintained? Any visible cracks, stains or tears?

Is room well lit? If you need to darken room for a presentation, make sure that lights are adjustable.

Is there room for a registration or display table if applicable?

Service & Catering

Before I get too deep into this article, just let me say that intention of this article is NOT to make people angry or depressed. The real purpose for this article is to help reader determine if he/she is doing a few key things for their business. Let’s take a look at three main things that I feel any business owner needs to have in place if they are serious about making their business a success.

Setting Goals: Sound familiar? Of course it does. Have you done this? If you ask a lot of people, answer you get may vary from “I know what I want to accomplish” to “Do I really need to set goals? I’m here to say that if you have not set your goals for you business, then take a few moments and write them down. Yes, I said write them down.

Be sure to set your goals realistically. Goals should be reachable. If you set unrealistic goals, then don’t meet them you are setting yourself up for failure. You need to set short and long term goals. If you don’t meet your goals on schedule, do not feel defeated. Re-set your goal and strive harder to reach it.

Setting a Plan of Action: Okay, you have set your goals. Now what? How are you going to get there? This can be real tricky part for some. You need a plan of action that is going to keep moving you closer to your goals on a daily, weekly and monthly basis.