How’s Your E-mail Etiquette?

Written by Rajat Rajwansh

In a fast moving global economy, e-mail offers yourepparttar convenience of being able to quickly get your message across to your colleagues or clients at any hour ofrepparttar 150469 day or night. The Internet revolution has hadrepparttar 150470 unintended effect of decreasingrepparttar 150471 use of oral communication and increasingrepparttar 150472 importance of text - particularly e-mails - asrepparttar 150473 primary means of business communication. Employees are no longer writing memos to each other; they are sending e-mails.

But are we taking e-mails as seriously as our other business correspondence? Remember, your correspondence says a lot about you, and E-mail etiquette (also called netiquette) not only makes for effective professional communication, but also helps you build a good professional image within your organisation and with clients.

Mind Your Manners Be conversant withrepparttar 150474 fact that there are some people who are very sensitive to being addressed by their first names. When in doubt, use Mr., Ms., Sir, Madam or Dr. (if appropriate). When you are replying to an e-mail andrepparttar 150475 sender ofrepparttar 150476 original message has used his or her first name only, then you could safely assume it’s all right to use that person’s first name as well.

Next, there are three words inrepparttar 150477 dictionary that are very important to netiquette. People may not notice these words when they’re there, but if you forget to use them, you’ll come across looking disrespectful and ungrateful. These very powerful words are “Please” and “Thank You”.

Don’t Use That Tone With Me Tone is a difficult thing to explain. Remember when your parents would say “Don’t use that tone of voice with me, young lady (or young man)?” Your feelings come across byrepparttar 150478 way you say something. It is easy to change your tone when you’re speaking. When you’re writing it’s very hard to do so. Whenever you write an e-mail, you should read your message over several times before you hit send. Make sure that you come across as respectful, friendly, and approachable. And don’t sound curt or demanding. Sometimes just rearranging your paragraphs will help.

If you’re writing to someone you’ve communicated with before, you might want to begin by saying “I hope you are well.” E-mail writers often use emoticons to convey a certain tone. For those of you who don’t know what these are, emoticons are little faces made up by arranging parentheses, colons, and semi-colons. Use good judgement here. If you are writing to someone frequently and share an informal relationship, then emoticons are okay. If you’re writing to a prospective client or your boss, stick to words only. Avoid writing your message using all uppercase letters. It looks like you’re shouting.

And Your Point Would Be...? When possible, don’t ramble. Be concise and get to your point as quickly as you can. However, don’t leave out necessary details. If providing a lot of background information will helprepparttar 150479 recipient answer your query, by all means, include it. You may even want to apologize for being so verbose atrepparttar 150480 beginning ofrepparttar 150481 message.

Plz Don’t Abbrvt. Never ever use U instead of you, 2 instead of to or too, plz instead of please, and thanx instead of thanks. It’s fine for personal e-mails. Business e-mails should be more formal. Of course, frequently used abbreviations such as Mr. and Ms., FYI (for your information), inc., and etc. are fine.

Email Laws That Could Bring You to Jail Even if You're Not Spamming

Written by Mohamad Zaki Hussein

First things first, I'm not a legal expert and so this article DOES NOT represent any legal or professional information and nor can I guarantee its accuracy. I only wrote this article to introduce you to these email laws that might affect us, email marketers.

OK, so what're these email laws?

They'rerepparttar Child Protection Registry laws that have been taken into effect inrepparttar 149133 State of Michigan and Utah.

These laws established "Do Not Email" registries into which individuals or institutions that primarily serve minors can enter minors' email addresses or any email address to which minors may have access. Institutions or entities that primarily serve minors can also register their entire domain names.

People are prohibited by these laws from sending email torepparttar 149134 addresses that have been inrepparttar 149135 registries for 30 days or more ifrepparttar 149136 email contains material or link to material that is illegal for minors. And it doesn't matter whetherrepparttar 149137 email is solicited or unsolicited, you still can't send such email.

You might think thatrepparttar 149138 materials must be something obvious such as pornography, gambling, alcohol, etc. Yes, but they're only part ofrepparttar 149139 materials.

The other part consists of less obvious stuff, namely stuff that looks fine, but might be illegal for minors because minors are prohibited by law from viewing, receiving, participating, possessing, or purchasing this stuff. This includes automotive sales, financial services such as credit card, etc.

And according torepparttar 149140 Institute for Spam and Internet Public Policy, these laws apply to almost all people inrepparttar 149141 United States and even those outsiderepparttar 149142 United States who have a physical presence inrepparttar 149143 United States. (see

So, imagine you have some email addresses in your list that happen to be already inrepparttar 149144 "do not email" registry for 30 days, but you're not aware of them. And one day, you send an email that contains a link to a webpage that has some Adsense ads that advertise some automotive sales, guess what may happen to you?

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