When writing most anything,
objective is produce copy that is easy to read. This is particularly true on
Web, because chances are
majority of your visitors and newsletter readers are in hurry-up mode. They'll pass on anything that seems hard to read. Here are ways you can improve
readability of your work.1) The simplest word available is
best choice.
Mark Twain often got paid by
word. He once commented he preferred city over metropolis. Sure,
"joke" is that he got paid for either word, and that city is quicker and easier to write. But he also knew it made his work easier to read.
2) Avoid using adverbs and adjectives.
"This is very hard to do."
"This is awfully hard to do."
"This is hard to do."
Which of
above do you feel is
best? I've asked a loaded question here, for "best" doesn't really apply. To strengthen your work, minimize
use of qualifiers. There is simply no question here. The last form is
strongest.
The point? Adverbs such as "very" and "awfully" often weaken, rather than strengthen. In
previous sentence I was forced to use "often," for without it
sentence is not true. That is, adverbs and adjectives do not always mess things up. But they often or usually do.
Alternatively, consider breaking
flow. Then hit hard. For
above, try:
"This is an awesome task."
This is a stronger claim than, "This is hard to do." Which is best depends upon
way you want to make your point and who you want to make it to.
3) Keep sentences as short as possible.
Above, "This is hard to do," is also
better choice, for it's shorter. Here's a sentence I wrote for another purpose. (I'll refer below to this as the, "Original.")
"Subheadings must flow from
headline, revealing
major benefits so that at
end of
page,
reader has a good feel for
content, even when only
headlines are scanned."
It's much, much to long. 34 words. While it's not hard to read, it does slow reading because
length makes it more difficult to follow. Personally, I try to hold to under 15 words, and less whenever possible. Even though it's longer (45 words),
following revision is easier to read.
Revision #1: "Subheadings should flow from
headline. Each should reveal a major benefit to
reader. And at
end of
page, you want
reader to have a good feel for
content. This matters because most only scan
headlines and subheadings."
4) Seek brevity and eliminate unnecessary words.