Suggestions for success in human-centric process reengineering projects, by applying best practices in knowledge intensive environments.A lot of effort has been carried out in
last years to re engineer processes in order to automate all or parts of them. A great number of companies have changed their processes as a result of
introduction of new software systems, aimed to streamline
management of
back and front office. Companies have even taken care of processes crossing
company boundaries in order to optimize communications with clients, providers and partners. A characteristic of this interest is that is has been driven by technology.
In
last years we have seen
introduction of ERP and CRM systems, Content and Document Management systems, Workflow Automation Applications, etc... that have (or hopefully will) help companies achieve a more efficient use of their resources. It seemed that CIOs believed that an impressive IT portfolio would directly result in better processes.
However less interest has been directed at
human side of process optimization. A lot of money is spent on paying a team from a world class consultancy firm, best of breed software products licenses, etc... and it is usual that
importance of deploying
new processes effectively is underestimated. Designing and documenting enhanced processes does not create value for
company. It is only when these new processes are carried out in
real world that value is created.
If we use
popular metaphor that compares a business with an orchestra, you can have
best musicians (employees) playing
best instruments (software systems) with
music scores (processes) in order. Value appears when they start playing together in a coordinated manner.
The objective of most Business Process Reengineering (BPR) projects is to increase
quality of products and services produced, to lower costs, to reduce development time, to increase client satisfaction, etc... At
bottom line what you need to achieve is that people work in a new and more efficient way.
The success of a BPR effort, specially when process are carried out by people, is therefore highly dependent on people's understanding of
following concepts:
"Who does what, how, when and where"
Who. The person in charge of each task in
process must be clear. It must be clear who is accountable for each activity.
What. The characteristics that
output of
activity must conform to. The value it adds to
process object.