At some time you might find that you have created a document that you will want to save in more then one place, such as another folder. Maybe you’ll need to save your document to another media, such as a floppy or zip disk, or a CD Write. And maybe you have created a beautiful document that you would like to use over and over again except some of content will change and document might need to be filed in a different folder, have a different name, or filed in a different format.

On my computer I’ve created several templates (like a pattern) for my business, such as my letterhead, envelopes, and invoices. I don’t want to recreate these sometimes-laborious documents every time I need to send out correspondence. But I do need to enter new content in body of document. I can open up template I need to use, type in new information and do a SAVE AS to save * new * document to it’s proper folder AND KEEP template as a * blank * document and in it’s proper folder.

Using exercise we did in Part 4-a of D-BUST Your Computer (May issue), let’s open document, Hair Meeting 61200 that we had filed in Larry Folder. You want to keep Hair Meeting 61200 * intact * but you need to change some of content to send out to MOE and save this slightly altered document in your MOE folder. Make your changes and then:

~~ Move POINTER to File and CLICK ~~ Move POINTER to SAVE AS and CLICK

A SAVE AS Box will appear. Notice three sections: Save in:, File name:, and Save as type:.

The Save in: section should have last folder name that you saved a document to. In this case you want to save your document in your * MOE * folder, which is located in Clients folder, which is located in MY DOCUMENTS folder.

~~ CLICK small black down arrow next to folder name in Save in: ~~ CLICK on MY DOCUMENTS ~~ Locate CLIENTS Folder in box and DOUBLE CLICK on it ~~ The CLIENTS folder should now be in Save in: section ~~ Locate and move your POINTER to * MOE * folder and DOUBLE CLICK on it ~~ The * MOE * folder is now in Save in: section

Now you have to give your document a name.

~~ PRESS Your TAB Key to move to File name: or move POINTER to File name: and CLICK.

~~ Something will already be there BUT you want to give document a name you will remember and can easily locate when needed.

TIP: You can keep same document name or change it.

~~ Type in new name you want to give your document or leave same ~~ Press ENTER/RETURN OR ~~ Move POINTER to SAVE and CLICK

WARNING WARNING!! DO NOT do above if you need to SAVE document in a DIFFERENT FILE FORMAT, such as TEXT or HTML Code.

Save as type: default is usually Word Document but notice small black arrow next to this and CLICK on it. Here is where you are presented with a list of file types that you might need to save your document into.

Now you have two different documents in two different folders.

When this happens, you get "low memory" messages, or your system may even crash, causing you to lose everything that hasn't been saved up until that point.

Though this article isn't a lesson in memory, let me explain in a very simplistic way what RAM (Random Access Memory) is, and why it's so important to a computer system. Every time you turn on your computer, launch a program, or open a file, program or data is loaded into RAM. If your computer system has a lot of RAM, you can open more files or programs at once and load bigger files or programs onto your system.

So, RAM is temporary memory that is required to run your software programs. When you click "save" button on your system to save a piece of work, you're now using your long-term storage, or hard drive's, memory, which is a totally different memory. Information saved to your hard drive is available to you when you turn off your machine and start it again. It's "permanent." RAM, on other hand, is short-term memory, and when your computer shuts down, you lose everything in RAM.