D-BUST Your Computer Ė Part 5

Written by Janet L. Hall

D-BUST Your Computer Ė Part 5 By: Janet L. Hall

T Stands for Templates and Time

Letís start with Templates.

What is a template?

In its simplest form, a template is a document you have created (or one already created for you) in which you store information and/ or data that will be unchangeable and you use over and over. Itís like creating a * shell * document and some of you might refer to or know this type of document as a boilerplate.

For instance, you can create your company invoice as a template, with logo and design, and call uprepparttar template each time you need to send out an invoice. You can create a template for your letterhead, including your headers and footers. You can create templates for your different size envelopes with return address stored in place, create a template for your in-house memos, and timesheets. Whatever you can think of! Whatever type of document you are finding yourself continually having to recreate, make a template and be done with it!

All thatís left for you to do is to openrepparttar 107882 template, and insertrepparttar 107883 new information thatís needed. Example: If youíre doing an invoice, you would type inrepparttar 107884 appropriate information and then use your SAVE AS function (I wrote about this function inrepparttar 107885 June issue at http://www.overhall.com/jun00.htm ).

Microsoft has built in templates, with step-by-step instructions of how you can customize them for your company or home use.

There are two different ways to see what templates are available to you.

Here is how to access them:

Click on START Move Pointer to New Office Documents (This function is also on your Office Shortcut Bar) and Click.

A box will appear that presents you with many Tabs to choose from and within those Tabs many templates to choose from.

Go ahead, click on some and play around with them. When you have created YOUR template userepparttar 107886 SAVE AS function.

You can also access some templates when you are in Microsoft Word. Atrepparttar 107887 top ofrepparttar 107888 screen, left hand side (make sure you have opened a document or have started a new document) Click FILE and Click on NEW.

You will see some Tabs for a variety of templates that you can use.

D-BUST Your Computer Ė Part 4-b

Written by Janet L. Hall

D-BUST Your Computer Ė Part 4-b by: Janet L. Hall

At some time you might find that you have created a document that you will want to save in more then one place, such as another folder. Maybe youíll need to save your document to another media, such as a floppy or zip disk, or a CD Write. And maybe you have created a beautiful document that you would like to use over and over again except some ofrepparttar content will change andrepparttar 107881 document might need to be filed in a different folder, have a different name, or filed in a different format.

On my computer Iíve created several templates (like a pattern) for my business, such as my letterhead, envelopes, and invoices. I donít want to recreate these sometimes-laborious documents every time I need to send out correspondence. But I do need to enter new content inrepparttar 107882 body ofrepparttar 107883 document. I can open up repparttar 107884 template I need to use, type inrepparttar 107885 new information and do a SAVE AS to saverepparttar 107886 * new * document to itís proper folder AND KEEPrepparttar 107887 template as a * blank * document and in itís proper folder.

Usingrepparttar 107888 exercise we did in Part 4-a of D-BUST Your Computer (May issue), letís openrepparttar 107889 document, Hair Meeting 61200 that we had filed inrepparttar 107890 Larry Folder. You want to keep Hair Meeting 61200 * intact * but you need to change some ofrepparttar 107891 content to send out to MOE and save this slightly altered document in your MOE folder. Make your changes and then:

~~ Move POINTER to File and CLICK ~~ Move POINTER to SAVE AS and CLICK

A SAVE AS Box will appear. Noticerepparttar 107892 three sections: Save in:, File name:, and Save as type:.

The Save in: section should haverepparttar 107893 last folder name that you saved a document to. In this case you want to save your document in your * MOE * folder, which is located inrepparttar 107894 Clients folder, which is located in MY DOCUMENTS folder.

~~ CLICKrepparttar 107895 small black down arrow next torepparttar 107896 folder name in Save in: ~~ CLICK on MY DOCUMENTS ~~ Locaterepparttar 107897 CLIENTS Folder inrepparttar 107898 box and DOUBLE CLICK on it ~~ The CLIENTS folder should now be inrepparttar 107899 Save in: section ~~ Locate and move your POINTER torepparttar 107900 * MOE * folder and DOUBLE CLICK on it ~~ The * MOE * folder is now inrepparttar 107901 Save in: section

Now you have to give your document a name.

~~ PRESS Your TAB Key to move to File name: or move POINTER to File name: and CLICK.

~~ Something will already be there BUT you want to giverepparttar 107902 document a name you will remember and can easily locate when needed.

TIP: You can keeprepparttar 107903 same document name or change it.

~~ Type inrepparttar 107904 new name you want to give your document or leaverepparttar 107905 same ~~ Press ENTER/RETURN OR ~~ Move POINTER to SAVE and CLICK

WARNING WARNING!! DO NOT dorepparttar 107906 above if you need to SAVErepparttar 107907 document in a DIFFERENT FILE FORMAT, such as TEXT or HTML Code.

Save as type:repparttar 107908 default is usually Word Document but noticerepparttar 107909 small black arrow next to this and CLICK on it. Here is where you are presented with a list of file types that you might need to save your document into.

Now you haverepparttar 107910 two different documents in two different folders.

What if you need to save a document to your hard drive AND a floppy, zip, or CD Write?

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