D-BUST Your Computer Ė Part 4-b by: Janet L. Hall
At some time you might find that you have created a document that you will want to save in more then one place, such as another folder. Maybe youíll need to save your document to another media, such as a floppy or zip disk, or a CD Write. And maybe you have created a beautiful document that you would like to use over and over again except some of content will change and document might need to be filed in a different folder, have a different name, or filed in a different format.
On my computer Iíve created several templates (like a pattern) for my business, such as my letterhead, envelopes, and invoices. I donít want to recreate these sometimes-laborious documents every time I need to send out correspondence. But I do need to enter new content in body of document. I can open up template I need to use, type in new information and do a SAVE AS to save * new * document to itís proper folder AND KEEP template as a * blank * document and in itís proper folder.
Using exercise we did in Part 4-a of D-BUST Your Computer (May issue), letís open document, Hair Meeting 61200 that we had filed in Larry Folder. You want to keep Hair Meeting 61200 * intact * but you need to change some of content to send out to MOE and save this slightly altered document in your MOE folder. Make your changes and then:
~~ Move POINTER to File and CLICK ~~ Move POINTER to SAVE AS and CLICK
A SAVE AS Box will appear. Notice three sections: Save in:, File name:, and Save as type:.
The Save in: section should have last folder name that you saved a document to. In this case you want to save your document in your * MOE * folder, which is located in Clients folder, which is located in MY DOCUMENTS folder.
~~ CLICK small black down arrow next to folder name in Save in: ~~ CLICK on MY DOCUMENTS ~~ Locate CLIENTS Folder in box and DOUBLE CLICK on it ~~ The CLIENTS folder should now be in Save in: section ~~ Locate and move your POINTER to * MOE * folder and DOUBLE CLICK on it ~~ The * MOE * folder is now in Save in: section
Now you have to give your document a name.
~~ PRESS Your TAB Key to move to File name: or move POINTER to File name: and CLICK.
~~ Something will already be there BUT you want to give document a name you will remember and can easily locate when needed.
TIP: You can keep same document name or change it.
~~ Type in new name you want to give your document or leave same ~~ Press ENTER/RETURN OR ~~ Move POINTER to SAVE and CLICK
WARNING WARNING!! DO NOT do above if you need to SAVE document in a DIFFERENT FILE FORMAT, such as TEXT or HTML Code.
Save as type: default is usually Word Document but notice small black arrow next to this and CLICK on it. Here is where you are presented with a list of file types that you might need to save your document into.
Now you have two different documents in two different folders.
What if you need to save a document to your hard drive AND a floppy, zip, or CD Write?