Email: Creating Message Rules in MS Outlook 2002 (XP)

Creating Message Rules in MS Outlook 2002 (XP)

Written by Regina Stevens

Create a folder in your folder list. NOTE: This is where your inbox is located. If you do not see this list, go to your toolbar and click on View, then Folder List

Right click on "Outlook Today" in repparttar folder list. It should have a plus or minus sign on repparttar 109562 left of it. If it is a plus sign, click on repparttar 109563 sign so that you can see repparttar 109564 other folders

If you had to click on repparttar 109565 sign, right click on "Outlook Today" again and continue to repparttar 109566 next step

Click on "New Folder"

Type in repparttar 109567 name of your new folder (example, if you want all mail from your mom going into a specific folder, name repparttar 109568 folder Mom)

Make sure that repparttar 109569 "Folder Contains" section is repparttar 109570 "Mail and Post Items" selection

Click on OK. The new folder is listed in your folder list now

Click on repparttar 109571 new folder you just created

NOTE: If repparttar 109572 preview window appears, click View on your toolbar and click on Preview Pane to close this window. If you get a virus in an email and this window is enabled, repparttar 109573 virus will automatically open and could destroy your computer.

Email Etiquette III

Written by Kathie M. Thomas

This month I'll share on Topic Changes and Read Receipts. Both can give you some trouble if you're not careful.

Topic changes This applies particularly to discussion groups, but could also take place in normal everyday exchange of emails between two or more people.

It is common that subject matter in emails change quickly - one person might send an email with one topic, another replies and it prompts them to add another topic in that reply and then others start replying to repparttar changed topic - but forget to change repparttar 109561 subject heading - which can be very confusing for those later joining in repparttar 109562 discussion and difficult to relocate one of repparttar 109563 originating messages if filed away electronically - with repparttar 109564 unchanged subject heading. This applies to searching through archives online also.

When responding to an email take a moment to think about it - are you changing repparttar 109565 topic, should repparttar 109566 subject heading be changed and whether repparttar 109567 replied message requires any trimming of repparttar 109568 original message before hitting repparttar 109569 'send' key. This can be particularly important when responding to business leads or enquiries relating to your business. A general rule of thumb for email seems to be to keep repparttar 109570 number of topics discussed to a minimum - and start new email messages for new topics.

Auto Responds and Read Receipts A supplier, who gives me excellent computer support, had been receiving a lot of emails over repparttar 109571 past few months and she struggled to keep up with them in her busy workload. So, she decided to set up an auto respond to emails saying she'll be in touch within 7 days. She also added 'read receipt' so she knew her message had been read.

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