Creating Message Rules in MS Outlook 2002 (XP)

Written by Regina Stevens

Create a folder in your folder list. NOTE: This is where your inbox is located. If you do not see this list, go to your toolbar and click on View, then Folder List

Right click on "Outlook Today" inrepparttar folder list. It should have a plus or minus sign onrepparttar 109562 left of it. If it is a plus sign, click onrepparttar 109563 sign so that you can seerepparttar 109564 other folders

If you had to click onrepparttar 109565 sign, right click on "Outlook Today" again and continue torepparttar 109566 next step

Click on "New Folder"

Type inrepparttar 109567 name of your new folder (example, if you want all mail from your mom going into a specific folder, namerepparttar 109568 folder Mom)

Make sure thatrepparttar 109569 "Folder Contains" section isrepparttar 109570 "Mail and Post Items" selection

Click on OK. The new folder is listed in your folder list now

Click onrepparttar 109571 new folder you just created

NOTE: Ifrepparttar 109572 preview window appears, click View on your toolbar and click on Preview Pane to close this window. If you get a virus in an email and this window is enabled,repparttar 109573 virus will automatically open and could destroy your computer.

Email Etiquette III

Written by Kathie M. Thomas

This month I'll share on Topic Changes and Read Receipts. Both can give you some trouble if you're not careful.

Topic changes This applies particularly to discussion groups, but could also take place in normal everyday exchange of emails between two or more people.

It is common that subject matter in emails change quickly - one person might send an email with one topic, another replies and it prompts them to add another topic in that reply and then others start replying torepparttar changed topic - but forget to changerepparttar 109561 subject heading - which can be very confusing for those later joining inrepparttar 109562 discussion and difficult to relocate one ofrepparttar 109563 originating messages if filed away electronically - withrepparttar 109564 unchanged subject heading. This applies to searching through archives online also.

When responding to an email take a moment to think about it - are you changingrepparttar 109565 topic, shouldrepparttar 109566 subject heading be changed and whetherrepparttar 109567 replied message requires any trimming ofrepparttar 109568 original message before hittingrepparttar 109569 'send' key. This can be particularly important when responding to business leads or enquiries relating to your business. A general rule of thumb for email seems to be to keeprepparttar 109570 number of topics discussed to a minimum - and start new email messages for new topics.

Auto Responds and Read Receipts A supplier, who gives me excellent computer support, had been receiving a lot of emails overrepparttar 109571 past few months and she struggled to keep up with them in her busy workload. So, she decided to set up an auto respond to emails saying she'll be in touch within 7 days. She also added 'read receipt' so she knew her message had been read.

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