Business Writing Tip: Question & Answer Format

Written by Robert F. Abbott


Traditionally, business writing usesrepparttar "one thing after another" format, which usually means a plain recitation ofrepparttar 104428 facts, circumstances, or whatever else needs to be said.

But, we have a number of other options, and some of them may provide more responses or better responses. Considerrepparttar 104429 Q & A format, for example:

Question: What'srepparttar 104430 Q & A format?

Answer: It's a series of questions and answers, used to communicate important information to readers.

Question: Where can a Q & A be used?

Answer: It can be used in advertising, employee  communication, or any other business situation where you want to provide written information to other people.

Question: Why or when would you use this format?

Answer: When I have a lot of information and want to keep uprepparttar 104431 interest of readers, for example. The Q & A format breaks uprepparttar 104432 information into smaller, more digestable chunks, and makesrepparttar 104433 content seem less formidable to readers.

Question: But don't you need at least two people for this kind of format?

Answer: Inrepparttar 104434 news media, Q & A means one person asks questions and another person answers. But, in a business writing context, Q & A also can meanrepparttar 104435 same person asks and answers.

Stay in front of your business - if you don't your competitors will!

Written by Frank Williams


Which existing customer is your business about to lose? What potential customers will go to your competitors instead of you? What new threat will assault your business next week, next month or next quarter? When opportunity knocks is your business ready? Is your organization as fast and competitive as it can be?

There is an old joke about a bear that goes something like this... Two guys are out inrepparttar woods hiking when all of a sudden a huge, black bear starts chasing them. Both hikers end up in a tree, butrepparttar 104427 bear begins to climbrepparttar 104428 tree after them. The first guy gets his sneakers out of his knapsack and starts putting them on. The second guy says, "What are you doing? The first guy says, "I figure whenrepparttar 104429 bear gets too close, we'll have to jump down and make a run for it." The second guy says, "Are you crazy? You can't outrun a bear..." The first guy says, "I don't have to outrunrepparttar 104430 bear. I only have to outrun you...

Outrunning your competition, while providing unparalleled customer service is getting tougher and tougher. Daily, senior executives face an unrelenting assault on their business strategy driven by globalization, faster absorption of newer technology, shorter product life cycles andrepparttar 104431 constantly evolving marketing wild card -repparttar 104432 ubiquitous World-Wide-Web!

If quality wasrepparttar 104433 mantra ofrepparttar 104434 80's and ‘re-engineering'repparttar 104435 business term forrepparttar 104436 90's, then velocity is key forrepparttar 104437 21st century!

Overrepparttar 104438 years, Global Marketing gained an astute appreciation forrepparttar 104439 ways and means of developing and running a successful business inrepparttar 104440 industrial automation industry. After much thought and lots of trial and error, we have learned various ‘truths' and complied them into 10 business axioms.

While there is no magic wand or silver bullet to guarantee success in any business, these 10 axioms will help you traverserepparttar 104441 uncertain and ever-changing market. They will help you develop a business strategy and execute tactics that obtains sustainable growth and above average return to your stakeholders.

We begin with Global Marketing business axiom # 1:

Stay in front of your business - if you don't your competitors will!

This may seem obvious, but all too often Global Marketing is called in to help a client after they are in serious trouble. Many times we find that senior executives wait until growth subsides, profit margins erode and competitive pressures force steep discounting asrepparttar 104442 de facto business strategy. This condition didn't occur overnight, it happens over time.

How do you tell someone who is complacent, that they are complacent? This is not meant to be double-speak, but to convey a powerful point in a pithy manner. No one plans to be complacent in business, it happens slowly over time and one dayrepparttar 104443 company faces severe cut-backs andrepparttar 104444 CEO and management team struggle to find a way forward before bankruptcy becomesrepparttar 104445 only answer.

The sad truth is that this scenario could easily be averted.

Running a business has similar challenges as flying an airplane. Once you define where you wish to go, you fly there. As you fly, adjustments must be made. Changes inrepparttar 104446 weather and head or tail winds effect your speed and direction. Indicators (or measurements) help guide your progress and inform you if you are on track to make your destination as well as determine if you will meet your budgeted time frame. Therefore, meaningful measurements become a key aspect in achieving your travel goals. This is similar in reaching business objectives.

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