How many times have you heard something similar to this in a customer service situation?Customer: “Why don’t you just do it this way, and it will take care of situation.”
Customer Service Person: “I understand what you are saying, but we can to do it this way.”
Then situation magically goes downhill from there and it is difficult to win back customer.
What Happened?
The customer service person used one word that has a powerful negative effect when dealing with customers. The one word, if you can imagine, brings out horns on customer’s forehead, turns his face red, tightens his teeth, and clinches his hands…the word is but.
This is because but is an exclusive word. The use of but negates everything that was said previously by customer. The customer then feels alienated and disrespected. It says to customer, “You discounted or ignored everything I just said and you are going on with your agenda. Well, you don’t respect me, so I won’t respect your solution.”
The Solution
Replace use of but with this powerful, positive word that will make customer feel like he is are a part of solution, put a smile on his face, and change mood to positive…the word is and. And is an inclusive word. If you think about it, and in math equals function of addition. The use of and says to your customer, “I value what you just said, and we will take that into consideration as I share my solution with you.”