Are you lost in
mess of documents that get passed around your company, never knowing what latest version is and which one you should work on without worrying if someone else has already made same editions that you are making? Perhaps you have heard of collaboration software solutions such as Documentum to help your company manage its documents that are passed around. Documentum is a very good solution to this problem but is it only one? In this article you will be presented with some basic information about differences in collaboration software from Documentum and NextPage. What is collaboration software?
Collaboration software allows business professionals to work directly with other business professionals by allowing them to work together to create business documents, presentations, and budgets. Most collaboration software is centralized. This allows business professionals to work on same documents at same time from different locations. Some centralized collaboration software solutions include Groove Network, Microsoft SharePoint, Documentum, and Filenet.
Why use Documentum?
There are a few advantages to using centralized collaboration software such as Documentum. The main advantage being that they work very well for team collaboration. Documentum’s software keeps all files, projects, and data in one centralized location that everyone who is working on project can access. This allows them to review and update same document that everyone else has used, which essentially keeps everyone working on same page.
Are there any drawbacks to Documentum?
While collaboration software solution provided by Documentum is very useful and beneficial, there are a few drawbacks to using it. The main disadvantage being that Documentum’s software requires use of an IT infrastructure. Another potential drawback is that it requires an extensive amount of installation time. This can be a major inconvenience to those business professionals who are always busy and on go. Other collaboration software options out there also require everyone you work with to have same software in order to share information. All of these drawbacks to centralized collaboration software can be very expensive and inconvenient.
