An Inside Look at Proofreading

Written by Donna Sweat

This isrepparttar ideal topic for us all to think about. We do it everyday, especially those of us that userepparttar 129871 Internetrepparttar 129872 majority ofrepparttar 129873 time. Web pages, business letters, articles, news releases, documentation and most certainly, advertisements. I have at times found myself proofreading our local newspaper..and suspect their proofreader isn't necessarily paying attention to his or her work. I have found scores of web sites withrepparttar 129874 same problem. Terrible spelling and common grammatical errors are high onrepparttar 129875 list. Of course, some of us do not pay attention to these little details, but entrepreneurs look for imperfections in a web page. Do we all know how to proofread? Not necessarily. Looking for misspelled words is scarcely enough to polish your workmanship and neither is applying capital letters where needed. I am touchingrepparttar 129876 surface withrepparttar 129877 most common proofreading DO's. You might think a little differently repparttar 129878 next time you dorepparttar 129879 job.

1] Always proofread when you are at your daily peak. In other words, do not try it, if you are sleepy or distracted.You will definitely miss a number of errors. Proofreading requires concentration.

2] Readrepparttar 129880 selection through and then read it aloud. Read it to a friend and have them read it to you. Read it backwards..that's what I said. You'll be amazed atrepparttar 129881 errors in spelling you will encounter.

3] Use your computer's spell checker,but do not rely on it.Often, there are timesrepparttar 129882 checker will find errors butrepparttar 129883 word meaning is different, such as "there" and "their". Use a dictionary to be sure ofrepparttar 129884 correct meaning of a word. 4] The thesaurus is helpful,but againrepparttar 129885 range of words are limited,a book offers a broader list. Your choice of words does make a difference when others read what you have to offer, so go ahead and be choosy.

5] Be sure all beginning letters of a sentence are capitalized.Names of importance, withinrepparttar 129886 sentence are a must to remember.

6] Look for sentence fragments, run ons and match subjects with verbs.


Written by Doug C. Grant

So you write this terrific Imcom. (An Imcom is any important business communication such as a letter, memo, proposal or report.)

It sings. It sells. And it flops!

What happened? You dribbled away your close. You whispered instead of shouting. You hung nice instead of tough. It never pays.

So, today, let's learn how to ‘kick-butt' when you close an Imcom to your boss or anyone else uprepparttar command chain.


Forgive me. This seems almost too elementary to mention. But I'm convinced that 90% ofrepparttar 129870 people who write an Imcom don't give this question much serious thought.

It's a question you should ask yourself before writingrepparttar 129871 first word of your Imcom. What EXACTLY do you wantrepparttar 129872 target to do? Call you? Bounce your idea further uprepparttar 129873 command chain? Give yourepparttar 129874 go-ahead on a project?

Don't assumerepparttar 129875 target will know what you want. I learned this years ago when writing sales copy. I would tellrepparttar 129876 prospect to fill outrepparttar 129877 reply card or order form. I would tell him to userepparttar 129878 postage-free reply envelope. But so help me, if I didn't mention puttingrepparttar 129879 envelope inrepparttar 129880 mail...response dropped.

The only thing I can figure is that we are not routine thinkers. So you have to berepparttar 129881 target's routine thinker if you want a timely response.


Most people don't close effectively because they're afraid of offending someone. Trust me. This is not a problem.

Let's say you are writing a proposal for your boss to get approval for a new research program. You've gone through allrepparttar 129882 why's and where's. It's time for a kick-butt close.

Obviously,repparttar 129883 action you want is a go-ahead approval and you want it NOW! You don't want your fantastic idea sitting in someone's ‘Whenever' box for five months.

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