We live in a world where more is expected of us every day.First there were fax machines, now email and cell phones. Our number of communications daily from various sources is extreme.
How can we get to all of it in a timely fashion and still get 8 hours of sleep?
Here are three time reducing strategies that are easy to implement:
1.Schedule. Like it or not in today's world if you want to achieve greater levels of success you must learn to use a schedule. You can use a Palm Pilot, a journal or a Daytimer. I use
Franklin-Covey Planning software for windows. It pops up when I turn on my computer and it is compatible with my Palm Pilot so that I can sync at night when I leave my office.
Now, having a schedule isn't half as important as using a schedule. It doesn't work if you don't use it… everyday.
I keep track of appointments, make a To Do list and then as I work on projects I enter them in so that I can make a journal of my day. Later, this will help me remember how much time I spent on tasks for billing purposes. I schedule in exercise time and I schedule in personal development time for reading and writing.
Once you get started, you'll find it easier and easier to use. The amount of time saved by spending
time to keep your schedule can be enormous. It helps to eliminate
clutter we create on our desks and in our minds when trying to remember all
things we need to do.
It can also help to eliminate unnecessary tasks. Many times we say 'yes' when something is not really in alignment with our goals. The act of making time for it and getting on
schedule will cause you to evaluate its importance. This can be a tremendous time saver.
2.Systems. Systems are a key component in time management. I have a system for everything! Systems do not have to be complicated but they help to keep you on track and save time. For instance, I use a 'system' for my after-work time. When I leave
office my evening everyday is pre-planned. I drive home, I change, I make dinner, I watch one hour of TV, I work two hours, and I go to bed… A system.