Vendors: Unethical vendors may use eavesdropping in order to give themselves an edge in bidding for you contracts.

Employees: One of your own company’s employees might eavesdrop on another to further his/hers own career and discredit his adversary’s

Information Brokers: Brokers may profit from selling your company’s secrets to highest bidders.

Today’s technology has given modern day eavesdropper a wide range of tools – all extremely hard to detect. Most are readily available; some are even “home-made”, from inexpensive parts found in any electronics store.

Counter surveillance products are now available to general public. You can detect, locate bugs and listening devices. All major categories of electronic surveillance, including – Room, phone and body bugs that are transmitting your conversation. Video transmitters watching your every move. Vehicle tracking transmitters giving away you location. Computer and FAX or Telex transmitters “reading” your information. www.thespymart.com & www.implexsecurityproducts.com

However, once OCR software has been correctly configured to read lines in different styles of document, accurate reading of forms is high – ranging from 85% to 90%. A threshold can be set by users so that any document that falls below a certain level (e.g. 80%) is entered manually. So any document that can be read less than 80% accurately is flagged up for manual indexing. Anything above this value is saved automatically.

The system automatically consolidates this process by matching different documents and line items in original order, and stores all documents in appropriate order folder.

Automatic invoice amendment

Any discrepancy is automatically flagged up and investigated. This generates an amendment to sales invoice issued to customer, which in turn reduces company’s debtor days by ensuring that sales invoice matches customer’s GRN.

Should there be any discrepancies or delays in receiving payment, staff have online access to all delivery information stored in order folders.

Integrating intelligent document recognition and classification technology provides significant customer benefits:

• Reduced administrative overheads • Improved business visibility • Reduced invoicing errors and attendant disputes and delays • Increased cashflow by minimising debtor days • Improved customer service • Enhanced corporate image

Tokairo is an international solution provider of electronic document management systems and education solutions.