Would you please report as soon as possible to Jim Jackson, Chief of Human Resources so that details of your appointment may be properly documented.

Congratulations Jessica! All of us here at MedWay Systems Inc. look forward to continuing to work with you in future.

Sincerely,

Sharon Smithson Manager, Customer Support Group

ADVANTAGES OF REAL-LIFE TEMPLATES

Clearly, "model" that most of us would rather work with, if we had to write a similar letter, is definitely second one, "real-life" template.

You can relate to it. It talks about real-life people in a real-life situation that you can identify with. And, you get to see exactly how a professional worded it.

There are other advantages to "real-life" templates.

Fully-Formatted Final Versions: "Real-life" templates are fully-formatted as final documents so that you can see exactly how they looked when they were sent out in a "real-life" situation. They don't look like some kind of "draft" form letter.

Content With Value: Working with "real-life" templates, it is much easier to adapt them to YOUR actual situations because they give you visual and intellectual cues that you can relate to.

Naturally, when you see how a copywriter or consultant has dealt with a "real-life" scenario, in terms of word choice, context, and punctuation, it is much easier to adapt to real-life situation that you are writing for. In that way, actual content has value.

Easy To Work With: "Real-life" templates are just as easy to work with as other templates. You simply load them into your word processing program and edit and adjust them to fit your own specific situation. Presto! You have a fully formatted real-life letter ready to be printed and sent out in mail.

You also have comfort of knowing that what you are sending has already been used in other "real-life" situations.

Real-Life Content: With real-life templates, it is much easier to find an adaptable "fit" for situation you are writing for. Not only do they give you final format of a document, their content provides an excellent real-life sample and gives food-for-thought to assist you in writing process.

SAMPLE REAL-LIFE TEMPLATES

For illustration purposes, here are a couple of sample "real-life" letter templates and one "real-life" resume template from my Writing Help Central web site:

http://www.writinghelp-central.com/cover-letter.html

http://www.writinghelp-central.com hank-you-letter.html

http://www.writinghelp-central.com/resume-sample2.html

Now I ask you, would you rather work from a "fill-in-the- blanks" generic template. or a fully-formatted "real-life" template?

1. Limit Them To One Page

By definition, business letters should be short and to point, preferably one page in length. Studies have found that busy business people do not like to read beyond first page, and will actually delay reading longer letters.

2. Relegate Technical Details To Attachments

Often, it is necessary to include detailed technical information as part of a business letter package. In such cases, use main letter as a cover letter that lists and briefly explains attached (or enclosed) documents.

3. Keep Them Formal and Factual

Generally speaking, tone and content of business letters should be formal and factual. Feelings and emotions do not have a place in business letters.

4. Carefully Plan Your Letter

Before writing letter, take a few minutes to list all of specific points you need to cover. Sometimes it may even mean a call to recipient or his/her company to confirm a specific point. Remember, purpose of letter is to tie up all of details on subject at hand, so that more letters won't have to be written back and forth.

5. Be Customer Friendly

When writing directly to customers, always focus on their needs and their perspective. Put yourself in their position and imagine what it would be like receiving your letter. Everyone can do this, since we are all customers of some other business in some part of our lives.

6. Use Non-Discriminatory Language

Make sure that you avoid language that is specific to gender, race, or religion in all business letters, either to other businesses, or to customers. For example, use "workforce" instead of "manpower", or "chairperson" rather than "chairman". Most style guides contain detailed lists of offensive terms and some suggested substitutes.

To see a fully-formatted "real-life template" of a business letter, click on following link:

http://www.writinghelp-central.com/business-letter.html