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There are some things to be aware of when switching over to online fax:
The first is that a fax machine makes a copy of a piece of paper and that online faxing makes a copy of an electronic document. You’ll no longer be able to rapidly scribble out a note and fax it anymore. However, you can just as rapidly send a quick memo by email-to-fax or through a fax printer. Filling out a form that has been faxed to you is no longer simple but it can be done by opening fax in an image editing program and typing with text tool.
The second caveat is that you may be used to signing almost every fax you send, this is no longer possible as there is no paper stage. The author recommends that if you have access to a scanner you can scan your signature and save it as a black and white image ready to be inserted at footer of every document you type up.
All in all if you or your staff don’t use fax machine much, or use it for a lot of repetitive work, then faxing online can save you a lot of money in ink, paper, communications costs and most importantly - productivity. If you can’t give up routine of walking up to fax machine with a piece of paper then you might still consider online faxing; but only to receive your faxes. Remember to turn off auto answer feature of your fax machine.
Kimble Young is the product development manager for Fax Online an Australian online fax services provider. He has many years experience in the communications and Internet industries.