Teamware is software that works with any person or company with which your business works. Clients, partners, and other businesses may not yet have same teamware, but once technology is adopted by your company, it works for them too.

Familiarity

Another concern businesses may have in incorporating new technology is whether or not new technology is compatible with current technology. Businesses do not need to worry about interfacing or learning new technology. Teamware utilizes technology with which businesses are already familiar. Microsoft applications such as Word, Excel, and Outlook are applications through which technology works.

Technology

Teamware utilizes a variety of technologies which enable effective tracking and managing of ad hoc documents. Digital Thread technology tags meta data of an electronic document, tracking who, what, when, where, and how of any changes made in text or location of document. This tracking takes place over email and hard drives, stringing together all of document drafts.

Digital Signature displays tracking information in a signature at bottom of each email. Version History ties it all together by displaying a flowchart of various document versions. Teamware tracks and manages all document versions, no matter how much of a hurry you are in during collaboration.

When searching for document management and collaboration technology for your business, remember that document management will most often require tracking ad hoc processes of fast-paced business. Teamware solutions work way your business works.

Digital Signature

Digital Signatures provide basic version information every time a tracked document is attached to a Microsoft Outlook e-mail. A link is provided that allows users to see in real time if they still have latest version of a document.

Version History

In addition to a signature that provides basic version information, groupware with a Version History feature enables a display of document genealogy or family tree. Version History is a flow chart or visual display of who, what, when, where, and how of document.

Merging

After utilizing these groupware technologies, merging changes is very simple. With just three clicks, you can compare different versions of a document. All of changes are recorded and tracked, and all of options are at your finger tips when deciding how information will be presented in its final format. The ad hoc mess has essentially been cleaned up behind you and presented to you in an organized system to allow final document to be complete, as well as having a helpful version trail to refer to in case other changes are necessary in future.

Installation

This is often most costly part of collaboration software. In sifting through millions of groupware packages indexed online, most cost efficient groupware will not require new IT infrastructure. Groupware which can be downloaded is quicker, more efficient, and more budget-sensitive.

The market knows that businesses need services to track and manage documents, especially in an ad hoc environment. Use these tips to make an effective search for a groupware that works way businesses do.