An effective email security solution must address all aspects of controlling access to electronically stored company financial information. This includes access during transport as well as access to static information resident at company or on a remote site or machine. Given wide functionality of email, as well as broad spectrum of threats that face email systems, ensuring appropriate information access control for all of these points requires:

• A capable policy enforcement mechanism to set rules in accordance with each company’s systems of internal controls;
• Encryption capabilities to ensure privacy and confidentiality through secure and authenticated transport and delivery of email messages;
• Secure remote access to enable remote access for authorized users while preventing access from unauthorized users;
• Anti-spam and anti-phishing technology to prevent malicious code from entering a machine and to prevent private information from being provided to unauthorized parties

For years, corporations addressed their various email security needs through a mixture of third-party software “solutions” designed to address specific areas of vulnerability. Today, however, this approach is ineffective. New amorphous threats adapt to even latest security technology, helping hackers and spammers stay a step ahead of most stand-alone protective measures. System administrators remain in a reactionary mode, waiting for next attack and hoping their mixed bag of security software is up to test. The new challenges posed to email security demand a new approach that protects enterprises from all types of malicious attacks. Enter CipherTrust’s IronMail.

IronMail and Sarbanes-Oxley IronMail has been created to protect organizations from both known and unknown email security attacks. IronMail offers automatic or manual updates to protect against both known and newly discovered email security threats and vulnerabilities, and comprehensive messaging security provided by IronMail assists organizations in key areas of maintaining effective internal controls. Specific financial information threats and vulnerabilities protected by IronMail include:

• Viruses, worms, and other malicious code
• Internal users and external hackers attacking email systems
• System failures from malicious attacks that can lead to subsequent legal liabilities
• Unintentional or malicious information access or exposure

IronMail provides a comprehensive solution to Sarbanes-Oxley information integrity requirements as they relate to protecting corporate financial information that is transmitted and stored via email. Everything from message privacy/encryption to email firewall and intrusion protection to content filtering is included in IronMail solution.

Take Next Step Learn more about how IronMail helps organizations ensure Sarbanes-Oxley compliance by visiting www.ciphertrust.com or requesting CipherTrust’s free whitepaper, “Contributing to Sarbanes-Oxley Compliance with IronMail”.

Organizations regulated by HIPAA must comply and put these practices in place. However, need to comply with regulations puts particular pressure on healthcare industry to enhance their use of technology and “catch up” with other industries of similar size and scope. Privacy and Email Security The privacy protection provisions in HIPAA pose a major compliance challenge for healthcare industry. These provisions are intended to protect patients from disclosure of any of their individually identifiable health information. Organizations that fail to protect this information face fines ranging from $10,000 to $25,000 for each instance of unauthorized disclosure. If disclosure is found to be intentional, HIPAA provides for fines ranging from $100,000 to $250,000 and possible jail time for individuals involved in violations.

The clock is ticking – it’s time to get started Bringing an enterprise into compliance with rules set by HIPAA can seem like a very daunting task to even most experienced executives. Nonetheless, growing dependence on email as a mission-critical application requires that your organization implement comprehensive security and privacy policies – and soon. A solid combination of security policies and technologies to enforce those policies can ensure improved security as well as HIPAA readiness and ongoing adherence.

Despite immediacy of new HIPAA security rule, your organization can still achieve compliance. Learn more about how IronMail helps organizations comply with HIPAA by downloading CipherTrust’s free whitepaper, "IronMail Compliance Control: Contributing to Corporate Regulatory Compliance".