STAFF SOLUTIONS. How To Help Your Staff Get Organized

Written by Monica Ricci


Continued from page 1

3.It streamlines communications between co-workers.

4.It creates a written history ofrepparttar communications withinrepparttar 105178 office.

Set Time Boundaries On The Phone

Frequently, phone calls can be long and drawn out, wasting time and putting you behind schedule. To avoidrepparttar 105179 long-winded caller, set some time boundaries fromrepparttar 105180 beginning ofrepparttar 105181 call. If you arerepparttar 105182 one placingrepparttar 105183 call, start your conversation by saying, ?Hi Steve, do you have a minute to answer two questions?? This will let Steve know that you intend your call to be short and torepparttar 105184 point.

Another time-saving phone tactic to use when someone calls you is to setrepparttar 105185 tone fromrepparttar 105186 beginning by saying ?I was just on my way to a meeting, but I have one minute I can give you.? Again, this clearly indicates that you are available torepparttar 105187 caller, but only for a very short time. When you endrepparttar 105188 call quickly, they will have been expecting it.

Create A Phone Log

Create a phone log where you record all your phone messages and telephone numbers for return calls. Having to search several places to findrepparttar 105189 scrap of paper where you wrote a message or phone number greatly increasesrepparttar 105190 chances of losingrepparttar 105191 information completely. Keeping allrepparttar 105192 information in one place allows you to flip back and forth to see messages from days and weeks prior, as well as serving as a record of who you talked to when, andrepparttar 105193 subject matter discussed.

Consolidate Callback Times

It is easier to stay organized and focused when you are doing one thing, as opposed to jumping from task to task. Consolidating your telephone callbacks is a good way to knock out several phone calls quickly. Record a message on your outgoing voicemail which says you will return today?s phone calls ?betweenrepparttar 105194 hours of X and Y.? This simple tip allows you to userepparttar 105195 phone as a tool for productivity rather than be a slave to it and lets people know when to expect to hear from you.

By implementing these five simple tactics in your workplace, both you and your staff will improve your communication, your organization and ultimately, your effectiveness.



Monica Ricci has been an organizing specialist since 1999, and her motivational presentations teach effective organizing and simplifying techniques for home and work. She also offers free email tips and ideas on how to make life simpler and more organized. Her topics include clutter control, paper management, time management, organizing space and procrastination.Contact Monica at 770-569-2642 or Monica@CatalystOrganizing.com.




CONQUERING PAPER MOUNTAIN. Six Steps To Freedom From Paper Clutter

Written by Monica Ricci


Continued from page 1

5. Do you need to take action on this paper, such as file it, act on it, or hand it off to someone else? Do so as quickly as possible so it doesn?t become a pile.

6. Does this paper require a future action? If so, put it into a ?holding? file untilrepparttar designated date arrives and add a tickler to your calendar so you remember where you putrepparttar 105176 paper.

Ask yourself these six questionsrepparttar 105177 next time you catch yourself stacking papers on a pile. If you teach yourself that you don?t need to berepparttar 105178 keeper of all information, or know everything right this minute, you can break your habit of keeping information ?just in case?.

By utilizing action files, a pending file and by making fast decisions about whether to keep or toss, you will be taking steps to conquerrepparttar 105179 mountain of paper in your life. When you develop an easy system for keepingrepparttar 105180 flow of paper moving, you'll never have to deal withrepparttar 105181 big paper pile-up again.



Monica Ricci has been an organizing specialist since 1999, and her motivational presentations teach effective organizing and simplifying techniques for home and work. She also offers free email tips and ideas on how to make life simpler and more organized. Her topics include clutter control, paper management, time management, organizing space and procrastination.Contact Monica at 770-569-2642 or Monica@CatalystOrganizing.com.




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