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Another type of expense is a variable one. In budgeting, this is known as a variable “cost,” which is a cost that increases with
level of sales or income. They are variable because
more income you generate,
greater
costs you will incur (this just means
more you sell, you more you have to buy).
If you have others working for you, sales commissions are an example of a variable expense—the greater
sales revenue,
greater
sales commissions.
You need to be sure to do research before starting your business to determine what comprises your fixed and variable costs.
Certain types of businesses have an established profit margin. This information may be available by simply asking other professionals in your field. Your accountant sees thousands of tax returns and may be able to give you an idea of
average “cost of sales” or “profit margins” for your type of business. The averages for certain industries are also compiled by financial ratings organizations such as Dun & Bradstreet, Moody’s and Standard & Poor’s. For example, if you are starting a coffeehouse, you could compare your sales, gross profit ratio, and net income to
averages for
retail sales/coffee industry compiled by Dun & Bradstreet.
It’s amazing how many home based and small-business owners don’t know if they’re making a profit on service, parts or sales. Others don’t know whether they’re making or losing money on a particular job. The purpose of
accounting and budgetary process is to help you answer these questions and make
right management decisions. You can’t plug
leaks in your revenue ship if you don’t know where
holes are.
Again, using a program like Quickbooks allows you to see where time is spent for a particular project, what your costs are, how many employees were needed to complete
project and
time it took them (which gives you an idea of salary differential for certain projects).
If for example you are running a consulting business, Quickbooks allows you to track
number of hours you work on a project and what your costs are. In most consulting businesses your time is your valuable commodity. You need to be compensated for
time you spend on a particular project or with a client.
Copyright 2003 DeFiore Enterprises

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