How to Organize Your Email Without Losing It

Written by Herman Drost

Continued from page 1

Set-up your corresponding email accounts (as above) in your email software (ie outlook express, eudora etc).

You will need this information:

incoming mail (POP3) = - incoming mail server (SMTP) = or your ISPs - outgoing mail server.

account name = password =repparttar password you select

Do this for each of each of your email accounts.

4. Create folders and subfolders in your inbox.

ie newsletters - marketing tips newsletter - web design newsletter - forum newsletter

This allows you to immediately categorize your incoming email by dragging and dropping it into each of these subfolders. Now you know instantly where to retrieve your past correspondence.

5. Set-up filters (message rules) for receiving different emails.

Most email clients have filters or message rules you can set-up to filter your incoming email. For example to make sure you don't ever receive emails from a specific email address again, you can blockrepparttar 109577 sender.

To do this in outlook express, highlightrepparttar 109578 email address you received, go to message - block sender. That's it!

For a more extensive tutorial on setting up extensive message rules in outlook express, go to:

6. Periodically delete your received email.

Soon you will get intorepparttar 109579 habit of automatically hittingrepparttar 109580 delete button as you recognize email that is obviously spam. This means your inbox will fill up very quickly with deleted email and will slow down your email software. Therefore clean out your inbox atrepparttar 109581 end of every day.

In Part 2 of this article, I'll go more deeply into how you can effectively deal with spam. This will help you to be more organized, save time, frustration and enable you to be more efficient in your online marketing adventures.

Herman Drost is the author of the NEW ebook "101 Highly Effective Strategies to Promote Your Web Site" a powerful guide for attracting 1000s of visitors to your web site. Subscribe to his “Marketing Tips” newsletter for more original articles. You can read more of his in-depth articles at:

How Can I Stop Getting Spam?

Written by Sean Proske

Continued from page 1


It looks like a normal URL, and there's clearly no email address anywhere inrepparttar link, but when clicked, instead of loading a web page in your browser as you may have expected, your email program opens up.

How's that possible you might ask? Simple. A little magic with CGI using Perl or PHP will dorepparttar 109576 trick. A free copy of a script that does this is bundled with Postmaster Pro, available at which is discussed below.

-------------------------------------------------- What About Spammers Who Already Have My Address? --------------------------------------------------

So far we've discussed a few fairly simple techniques designed to prevent spammers from obtaining your email address inrepparttar 109577 first place. But, how do you deal withrepparttar 109578 spam you're already getting? Your address is already out there. The solution is to either block or filter.

For either, you'll need software. For blocking, I recommend Postmaster Pro. If you prefer to filter then Spam Assassin is highly recommended. Both run onrepparttar 109579 server, so there is no need to download spam before filtering it out. That's a huge time saver if you're not yet on a high-speed connection. It also makes it a bit less likely you'll end up downloading a virus since email from untrusted senders, i.e. spammers will be significantly reduced.

------------------------------------------------ Spam Blocking Software ------------------------------------------------

Postmaster Pro which is available at takes a novel approach to blocking spam. It only allows email to be delivered after people who've sent you email have been placed on an approved sender list. Butrepparttar 109580 interesting thing is that people who send you email can put themselves on your approved list. This is done simply by clicking a link in an email that automatically gets sent to themrepparttar 109581 first time they send email to you, which is perfect for those of us who don't know in advance whom we should put onrepparttar 109582 approved list, i.e. if you're running a business online. It also makes building and maintaining such a list very simple.

Givenrepparttar 109583 fact that spammers normally use invalid return addresses, and those who do use valid return addresses seldom read email that's sent there, let alone respond to it (they receive thousands of failed delivery notifications, complaints, remove requests, and autoresponder messages every time they do a mailing) ... it's a very effective technique with no chance of blocking legitimate email, as isrepparttar 109584 case with filtering.

-------------------------------------------------- Spam Filtering Software --------------------------------------------------

For those who would prefer to filter ... Spam Assassin is perhapsrepparttar 109585 best option. It is available at Once you have Spam Assassin installed, it will provide you with very powerful and flexible filtering tools. Spam Assassin is a mature product, having been around for quite some time. If you're going to filter, Spam Assassin is about as good as it gets.

As with any filter though, you do runrepparttar 109586 risk of missing legitimate email from time to time. There really isn't a good way to tell how often this is happening unless you want to read allrepparttar 109587 email that gets filtered out, which negatesrepparttar 109588 whole point of filtering. If you set your filters permissively enough though, you should be reasonably safe. Forrepparttar 109589 first month or so after installing any filter, you should continue to read every single email in order to make sure it isn't set too restrictively to allow legitimate email through.

By usingrepparttar 109590 techniques mentioned in this article, you can take back your mailbox, and dramatically reduce, if not eliminate spam.

-------------------------------------------------- Sean Proske isrepparttar 109591 CEO and founding partner of which has provided reliable and affordable hosting since 1996. -------------------------------------------------- © 2003 by Sean Proske

You have permission to publish this article electronically or in print, in your Newsletter, on your website, or in your E-Book, as long asrepparttar 109592 author's Resource Box is included withrepparttar 109593 article.

Sean Proske is the CEO and founding partner of which has provided reliable and affordable hosting since 1996.

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