How To Create An Organized Filing System

Written by Ilene Drexler

Continued from page 1

The total number of depth inches you have equates torepparttar number of file drawers you will need inrepparttar 125449 file cabinet. Be sure to measurerepparttar 125450 depth of any file cabinet drawers you may be thinking of buying to ensure you’ll have enough space (allowing at least 4 inches in each drawer’s clearance for sliding & viewing files.

Maintaining The System Annually

Atrepparttar 125451 end ofrepparttar 125452 year, transferrepparttar 125453 past year’s interior files to inactive storage. Keeprepparttar 125454 same hanging file folder in place, and create a new set of interior file folders labeled withrepparttar 125455 New Year. Keeprepparttar 125456 “static materials insiderepparttar 125457 hanging file folders fromrepparttar 125458 past year.

Suggested Category Headings

•Automobile •Children •Computer •Credit Cards •Education •Employer •Frequent Flyer Program •Fitness •Hobbies •Holidays •Life Insurance •Renter’s or Home Insurance •Business insurance •Medical Insurance •Dental Insurance •Disability Insurance •Long Term Care Insurance •Mortgage •Retail •Services •Legal oStocks oBonds o401K •Subscriptions •Taxes •Travel •Utilities •Warranties

Index Based Organizing

Step 1: Discard & Pile

Review your papers and discard any papers you no longer need to keep. Forrepparttar 125459 papers you need to keep, sort your papers into a single pile (no need to categorize).

Createrepparttar 125460 File Index

For each one of these papers or related group of papers (if that relationship is very obvious to you), you will create a numerical file. You will then record File #1’s contents in an excel log (or other computerized tool) that describesrepparttar 125461 contents ofrepparttar 125462 file. For example, if I have a utility bill from March 2004, you would makerepparttar 125463 description “March 2004 Utility Bill”. This file description will get assigned a random file number in a pre-identified location (i.e., File #1 inrepparttar 125464 office filing cabinet). Should you ever need to find this bill again, you would do an Edit/Find search in Excel and enter “March 2004 utility” to find it. The advantage of this approach is it does not rely on categorizing. When your May 2004 bill arrives, you can assign a totally unrelated file # to it.

You can create & record these indexes with Excel or Access by using their search capabilities. There is also a software program called “The Paper Tiger” from The Hemphill Productivity Institute that is designed for this purpose, and it adds some nice bells and whistles (like tracking files that have been pulled out but not put back). There is a free trial offer and tele-class if you are interested (information can be found at their website

The major disadvantage ofrepparttar 125465 indexing approach is that you must maintain many more files in your storage unit, as well asrepparttar 125466 data base to track them.

Other Filing Tips

• You should have “action” folders for bills to pay, things to do and pending matters. This serves as a holding place for things that still require action on your part. The key is to keep on top of these action files sorepparttar 125467 backlog does not build up. It is also helpful to have a calendar file to keep things needed for events already recorded in your calendar (e.g., directions to event, handouts, etc.)

• You can use color coded folders to visually identify subject categories

• You can alphabetize your file folders by hanging folder tab name, but if you use staggered file tabs, you’ll have to redorepparttar 125468 order every time you add or delete a subject.

•Pendaflex, a leading manufacturer recommends that files should be no more than ¾” thick. If you need a file with a greater thickness, you can userepparttar 125469 “box bottom” hanging folders.

Copyright 2004 - All rights reserved

Ilene Drexler works with residential clients in Manhattan who want to get organized. She is a member of the National Association of Professional Organizers, as well as the National Study Group on Chronic Disorganization. Ilene honed her skills working in corporate operations management.

The Organizing Wiz Phone 917-301-1981 Fax 212-828-3663 Email: ilene@organizingwiz@com url:

How To Market Your Home For A Quick Sale and High Price

Written by Neeraj Varma

Continued from page 1

5. Put up a sign in front of your house. As many as 50% of all houses are sold because eitherrepparttar buyer or someone who knowsrepparttar 125448 buyer saw a for sale sign in front ofrepparttar 125449 house. Make surerepparttar 125450 sign can be read quickly as people are driving by.

6. Have a sript ready when people phone aboutrepparttar 125451 house. Keep your benefit-feature sheet handy and userepparttar 125452 appropriate points as people ask questions. Be sure to ask a "closing question" to bring people in to see your house.

7. Hold open houses. This is where you will get to speak to people in person so you can drive homerepparttar 125453 benefits. Be professional as you walk aroundrepparttar 125454 house, highlightingrepparttar 125455 features with benefits fromrepparttar 125456 worksheet you created earlier.

8. Get feedback from people when they finishrepparttar 125457 walk- through. If they seem interested, follow up with a phone call within 48 hours.

9. Be prepared for negotiations. Don't take negative comments aboutrepparttar 125458 house personally. They are talking aboutrepparttar 125459 house, not you. By maintaining a professional attitude, you will be able to get a better price. This can berepparttar 125460 most costly part ofrepparttar 125461 home selling experience, so be careful of what you say. For a detailed description on how to handle negotiations when selling your house without a realtor, go to: secrets

10. Have an purchase order form ready. Ask forrepparttar 125462 sale. Always use a lawyer to make sure you are not making an expensive mistake. Afterrepparttar 125463 purchase agreement is signed, beware of "buyer's remorse". People often get scared and want to change their mind soon after they put in an offer. To avoid losing a sale, be sure to respond with a counter-offer quickly.

Warm regards, Neeraj Varma, email: For FREE info on selling your house for a higher price, email: or go to:

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