How’s Your E-mail Etiquette?

Written by Rajat Rajwansh

Continued from page 1

Spelling Counts... Grammar Too Use your spell checker. That’s what it’s for. Don’t rely entirely onrepparttar spell checker though. If you’re usingrepparttar 150469 wrong spelling for a particular use of a word, i.e. two vs. to vs. too,repparttar 150470 spell checker won’t pick it up. A minor typographical error in a lengthy e-mail will generally go unnoticed, but a series of typographical, spelling, and grammatical errors will indicate a lack of professionalism and hasrepparttar 150471 potential to cost you business or maybe even your job.

Use A Descriptive Subject Line Always use a subject line in your e-mails. Make surerepparttar 150472 subject line is brief, but descriptive. Make an effort to keep your subject line to six or fewer words. The subject line is supposed to be brief and summarizerepparttar 150473 message, and not becomerepparttar 150474 whole e-mail content. You can summarizerepparttar 150475 action item of e-mail inrepparttar 150476 subject line e.g., “Tues. meeting canceled.”

Keep Check On Numbers Be conservative about who you send your e-mails to. Only send it to those who are directly affected byrepparttar 150477 issue in question. Ask yourself, is this information useful to this person? Is this level of detail appropriate for this person, or should I send them a summary when everyone’s input is gathered and we have come to a conclusion?

Sendrepparttar 150478 e-mail “To”repparttar 150479 person or people that you are asking for an answer or action, and be specific about what you are asking of whom. Send a courtesy copy (cc) to those who need to be aware ofrepparttar 150480 request but are not asked to act upon it or respond to it. Double check that you have properly attached documents to avoid sending a second message.

Check messages frequently - at least three times a day. Immediately respond, delete, forward, or save to a folder as appropriate. The more you leave messages sitting in your Inbox,repparttar 150481 biggerrepparttar 150482 chore to gain control again. It is also easy to lose track of an important action item, or message, if you do not keep it organised.

Just like any other type of written message, be aware that it could be forwarded to others or saved indefinitely. Be prudent in what you decide to write in an e-mail.

Include a signature of no more than four lines. Your signature should providerepparttar 150483 recipient with a means to contact you other than e-mail, and should mention your designation, company name etc.

For internal communication, it is not necessary to always produce highly organised and precisely worded e-mails. However, etiquette is not totally abandoned in internal communication, particularly when it comes to professional courtesy.

Make A Good First Impression Though e-mails are less intrusive than a phone call and faster than a letter, first impressions are as important here as any other business communication tool. An e-mail may be your introduction to someone you never met before like a prospective client or new boss or colleague or even a prospective employer. Take your time putting together a well-written message. Once you hitrepparttar 150484 send button you won’t have another chance.

Email Laws That Could Bring You to Jail Even if You're Not Spamming

Written by Mohamad Zaki Hussein

Continued from page 1

Well, your action may be considered as a computer crime and you might face civil suit and fines or/and you might even face criminal suit and penalty.

So far, there are two things that you can do to prevent you from getting trouble with these laws.

First, make sure that you never send email that contains material or link to material which is illegal for minors. This is so obvious, right?

Second, if you think that you can't comply withrepparttar first option, then you can purge your list by matching it againstrepparttar 149133 registries in a regular basis. But there are fees for this.

Don't panic about these laws. Instead, find more information about it. You can start learning more about these laws by visitingrepparttar 149134 references below:

- Michigan Children's Protection Registry site:

- Michigan Public Act No. 241:

- Michigan Public Act No. 242:

- Utah Code - Child Protection Registry:

- Michigan government's press release:,1607,7-168-23442_21974-121645--,00.html

Mohamad Zaki Hussein is the webmaster of To learn how to build a perpetual traffic engine by combining Viral Marketing with RSS and Blog, grab the FREE "Instant Traffic Formula" report at

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