Email Overload

Written by Terry Johnston

Continued from page 1

THE GOLDEN RULE Help your friends and colleagues cope with their email overload by NOT contributing to it! You know how it goes: "do unto others..." It'srepparttar old cause and effect thing. Unless they've expressed an interest, perhaps you can hold back on sending those jokes, greeting cards and CCing them on every-little-bit-of-business. While we're on CCing, it's important for companies to develop a policy on what to CC and to whom. If your company doesn't have a policy in place maybe it's time for you to berepparttar 109639 Corporate Hero and...

DEAL WITH A MESSAGE ONLY ONCE How many times have you read a message, flagged it for follow-up, came back to it, read it again, perhaps left it until you have more time, came back to it, read it again... then replied. This is not a very efficient use of your valuable time, is it? A great discipline is to deal withrepparttar 109640 message once. That is to say, once you've committed to reading it, reply right away before you go on torepparttar 109641 next message.

DON'T REPLY TO 'EVERY' MESSAGE That heading was hard for me to write because one of my pet peeves is when people don't reply to me. (I'm getting over it.) The fact is that it's NOT necessary to reply to every message. Especially with those one-word replies... like: Great, Cool, Thanks, Beauty etc. Rememberrepparttar 109642 Golden Rule? Those short, sometimes meaningless, replies are often only contributing torepparttar 109643 recipient's email overload.

CREATE FOLDERS Most email clients allow you to set up folders. Although limited in scope, people, project and client specific folders can reduce a lot of stress, especially when it comes to finding a message. I know people who religiously go through their Inbox and drag and drop each and every message into a folder (including a trash folder). Time consuming and tedious yes, but inrepparttar 109644 overall scheme of things folders can make your email existence much easier.

SPAM BUSTING Don't fall prey torepparttar 109645 "oldest spamster trick inrepparttar 109646 book" - don't userepparttar 109647 unsubscribe feature in spam messages (not to be confused with Lists and Ezines). Spam marketers and list providers userepparttar 109648 unsubscribe feature to qualify email addresses! Do you seerepparttar 109649 irony?

You can consult with your ISP. More and more ISPs are providing spam filters. You can also forwardrepparttar 109650 spam you get torepparttar 109651 FTC. Send it to

I hope these suggestions have brought you some hope. This list, of course, could extend to many more pages but I'd better let you go.... You've got tons of email to deal with!! Happy organizing!

Terry Johnston is Vice-President of Marketing with Caelo Software Inc. Caelo develops user-friendly email organizing software mailto:

10 Ways To Make Your E-mails Grab Attention!

Written by Larry Dotson

Continued from page 1

7. Begin your subject line with an "online smile :)". People use smiles offline to gain people's attention and to win their trust, why not use them online too.

8. Don't use unbelievable claims in your subject line. People have or know some who has been ripped off and trained themselves to ignore those claims.

9. Don't use all capital letters in your subject line. It is hard to read, looks unprofessional, and onrepparttar internet it's considered a symbol for shouting.

10. Test different subject lines to see which ones drawsrepparttar 109638 most traffic to your web site. Also, readrepparttar 109639 FAQ before posting a message or ad anywhere.

Larry Dotson 3478 Hypnotic Words, Phrases And Sentences That Can Make You Rich!

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