What else will work for my company?

NextPage provides an alternative solution to centralized collaboration software. NextPage 1.5 Collaboration Software tracks documents with Digital Thread technology. Say, for instance, that you are working on your company’s budget. You want to make sure that your facts and figures are correct so you send your spreadsheet to several of your co-workers for review. They look over spreadsheet and make necessary changes. They then return their spreadsheet version to you, and with NextPage 1.5, you simply merge document versions together into one. NextPage 1.5 lets you see all of this visually via a graphical version history. With graphical version history, you would always know where various versions of your spreadsheet are stored, what changes have been made, who has reviewed your spreadsheet, when revisions were made, and how revisions fit together. NextPage makes it easy to see where document has been and what revisions have been made, eliminating confusion of who did what and when it was done.

What advantages does NextPage have?

The major advantages to using NextPage’s collaboration software include following:

• Do NOT need a centralized server

• Do NOT need an IT infrastructure

• Installation can be done in a matter of minutes

• Will work with associates who are NOT NextPage subscribers

• Solves document management problems where they originate

If your company is getting lost in mess of documents then you can benefit greatly by implementing a collaboration software solution. Solutions from Documentum or NextPage will enhance your overall organization and productivity. In this article I have got ball rolling for you. All you need to do now is to see what solution will best fit your company. So get out there and get your company documents organized!

Openers and closers

Many people will tell you that a powerful opening and close of a speech are terribly important and in fact as long as those are good you can say pretty well what you like in between. I don’t necessarily agree. Sometimes simple, unpretentious and honest openers and closes are far easier - and more effective.

The opener and closer don’t have to be earth-shattering, but they do have to be part of you and your material. If you’re naturally a quiet, private sort of person there’s no way you should struggle with a passionate, emotive ending to your speech, even if others think you should be able to carry it off. If a few, self-effacing words of “thanks for listening” are all you think you will feel comfortable with at end of your speech then that’s best choice, because you’re less likely to get it wrong.

Spoken speech

Once you have created a structure and decided how best to open and close your speech, best way to ensure it sounds natural is to switch on an audio recorder, talk through structure to yourself, and transcribe recording. (It’s a terrible job, but worth it.)

Now, edit that transcript and tidy it up a bit, but don’t take out commas and periods. Long sentences in speeches can leave you gasping for breath and losing plot. And don’t add in anything you wouldn’t say in real life. If it sounds right, it is right, and if it sounds wrong it is wrong even though it may look right on paper or screen. Okay, you shouldn’t give a speech in same casual style you might use to tell a story to your friends in changing rooms at gym or 19th hole at Golf Club. But you must ALWAYS be, and write for, yourself and your own personality.

The right style is always conversational. The best speakers always talk to audiences as if they were talking to a friend over a cup of coffee – a natural, friendly, personal style.

Rehearse, rehearse

I don’t want to be depressing, but once you’ve finished all hard work of preparing your material, writing your speech and (if relevant) organising your visual support, you then get down to really hard work – rehearsing. Memorize speech as well as you can, but don’t worry if you forget odd “and” or “but.” If you say “er” and hesitate slightly now and again, it will make your speech sound more natural. What you must memorize perfectly is content, and order.

And then, go out there and enjoy yourself. If you’ve prepared your speech well, you will!