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Restoring a few hundred megabytes (MB) of data to a scratch directory and running a head-cleaning tape should take no more than 15 to 30 minutes.

When running a test restore job, always restore data to an alternate server folder path, so as not to disrupt use of any shared folders.

Building a Computer System Backup and Restore Procedure Checklist In times of crisis, most crucial issue becomes how quickly you can get data back onto your system, undamaged. So, as you build your computer data backup system, be sure to document your test procedures into handy checklists.

This documentation also can be great for cross-training and crucial for avoiding panic during an emergency. Be sure you have a hard copy of this documentation next to your system and stored off-site with your backup media.

Watching Log Files of Your Computer Data Backup System

In addition to running test restore jobs, you must inspect your computer data backup system log files daily. When backup system is first installed, take time to get familiar with way log files look when everything is working. This way, if something goes awry, you’ll be better prepared to pinpoint nature of problem immediately.

As network operating system (NOS) suites and backup software have become more sophisticated, it’s now possible to monitor backup system log files remotely and more proactively. In most cases, backup system log files are just plain text (.txt) files.

Many third-party tools and utilities, as well as those included with Microsoft BackOffice Small Business Server (SBS) and Microsoft BackOffice Server, can automatically e- mail or fax a backup system log file at a preconfigured time.

Automatically and Remotely Monitoring Tape Backup Log Files

Many computer consultants have their small business clients’ log files automatically e-mailed to them daily, so consultants proactively can watch out for potential problems with computer data backup system.

However, don’t think this proactive monitoring is limited to professional consultants. If your company has one or more branch offices you support from a centralized location, you also can use a similar method to monitor backup system health in remote locations.

For greater flexibility, you can set up an e-mail alias so computer data backup system log file automatically is sent to you, your second-in-command and perhaps an external computer consultant... so you are all kept in loop. Also, this way, monitoring continues even when you’re out of office or on vacation.

The Bottom Line

If your small business depends greatly on its computer systems, backing up your data is not optional... and it is not something that can be casually brushed to back burner.

Use computer data backup tips in articles to help you become a more IT-aware small business owner. And remember, when it comes to computer data backups, "Test Now or Cry Later". The choice is yours.

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