HOW TO SAVE A NEW DOCUMENT

You’ve just created a new document to Larry and now you need to * SAVE * it. Your computer will need to get some information from you in order to save your document and know where to save (file) it to on your hard drive.

Larry is a client and you have already made him a folder. You have completed document and it is STILL OPEN (on your screen).

~~ Move POINTER to FILE ~~ CLICK on FILE ~~ Move POINTER to SAVE and CLICK

A SAVE AS Box will appear. Notice three sections: Save in:, File name:, and Save as type:.

The Save in: section should have last folder name that you saved a document to. In this case you want to save your document in your * Larry * folder, which is located in Clients folder, which is located in MY DOCUMENTS folder.

~~ CLICK small black down arrow next to folder name in Save in: ~~ CLICK on MY DOCUMENTS ~~ Locate CLIENTS Folder in box and DOUBLE CLICK on it ~~ The CLIENTS folder should now be in Save in: section ~~ Locate and move your POINTER to * Larry * folder and DOUBLE CLICK on it ~~ The * Larry * folder is now in Save in: section

Now you have to give your document a name.

~~ PRESS Your TAB Key to move to File name: or move POINTER to File name: and CLICK.

~~ Something will already be there BUT you want to give document a name you will remember and can easily locate when needed.

Let’s say document is about meeting you had with Larry regarding his hair stylist on June 12, 2000. You might name document something like this: Hair Meeting 61200

~~ Type in name you want to give your document ~~ Press ENTER/RETURN OR ~~ Move POINTER to SAVE and CLICK

WARNING WARNING!! DO NOT do above if you need to SAVE document in a DIFFERENT FILE FORMAT, such as TEXT or HTML Code.

Save as type: default is usually Word Document but notice small black arrow next to this and CLICK on it. Here is where you are presented with a list of file types that you might need to save your document into.

Your document is still open (on your screen) after you have named it and SAVED it. To close document:

~~ Move POINTER to File and CLICK ~~ Move POINTER to Close and CLICK

TIP: If you make any changes inside document BEFORE you CLOSE it you will get a prompt asking if you want to save changes, click YES. If you click NO, your changes WILL NOT be SAVED in document.

Next month – I’ll be back with Part 4-b of SAVE in D-BUST YOUR COMPUTER where I’ll discuss SAVE AS function, AUTOSAVE, and saving to a floppy and a zip disk. In Part 4-c you’ll learn about saving your sent/received email, and saving your favorite website locations.

Smiles, not Piles, Janet L. Hall

The Organizing Wizard, Janet L. Hall, is a Professional Organizer, Speaker, and Author. She is owner of OverHall Consulting, and Organizing By Phone. Subscribe to her FREE organizing newsletter at http://www.overhall.com/newsletter.htm or visit her web site at http://www.overhall.com

Copyright 1999, 2000 by OverHall Consulting P.O. Box 263, Port Republic, MD 20676 All Rights Reserved. Permission is granted to reproduce, copy, or distribute so long as this copyright notice and full information about contacting author is attached.

2. DO WHAT HAS TO BE DONE, NOT WHAT YOU'D RATHER BE DOING

It's all very well to set a work schedule and stick to it, it's quite another to spend that time doing what has to be done rather than what you'd rather be doing. Sure, we'd ALL prefer to read and respond to email than write next chapter of our e-book. Reading and responding to email is easy. Writing is hard! But reading and responding to email won't grow your business. Creating new product lines will.

3. ALLOCATE ACTIVITIES ACCORDING TO CONCENTRATION LEVEL REQUIRED

Following on from previous point, if you're spending first three hours of your peak concentration time reading and responding to email rather than writing next chapter of your book, you're doing right things at wrong time. Yes, you do need to read and respond to your email but it's not an intellectually demanding task. Do it when your brain is winding down, not when it's at its sharpest. Do hard work when your brain is at its best.

4. KEEP DISTRACTIONS TO A MINIMUM

Doing right things at right time is all for nought if you're going to be interrupted every ten minutes. Turn OFF email program that chimes every time you get new mail. Most likely it's NOT a new order and, even if it is, it will still be there at time of your next allocated email check.

Similarly, let answering machine answer your private phone. Get a second line installed to be used exclusively for your business. And let machine get THAT when you're not working. Maintaining separate worlds as much as possible is best way to avoid burnout.

5. BE FLEXIBLE BUT ACCOUNTABLE

The best-laid plans of mice and men and all that mean that you need to be flexible in response to an unanticipated change in your schedule. If something comes up that needs your attention when you had intended to be working, by all means attend to it. Just make up time later on. It's swings and roundabouts. It all comes out in wash.

6. CARROTS WORK BETTER THAN STICKS

Finally, my favorite tactic. Reward yourself for getting job done. Nothing motivates me more to finish a set project that knowledge that when I do, I have full permission to curl up on couch with a good book for a couple of hours.

Give yourself an incentive to get whatever it is done. Then you can truly enjoy best of both worlds. You can relax and enjoy whatever your reward is, free of guilt that comes with knowing very well you should be doing something else, and with certain knowledge that you've taken care of business first.

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Elena Fawkner is editor of A Home-Based Business Online ... practical business ideas, opportunities and solutions for work-from-home entrepreneur. http://www.ahbbo.com Also, visit Elena's newest site, Web Work From Home http://www.web-work-from-home.com

Elena Fawkner is editor of A Home-Based Business Online ... practical business ideas, opportunities and solutions for the work-from-home entrepreneur. http://www.ahbbo.com Also, visit Elena's newest site, Web Work From Home http://www.web-work-from-home.com