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HOW TO SAVE A NEW DOCUMENT
You’ve just created a new document to Larry and now you need to * SAVE * it. Your computer will need to get some information from you in order to save your document and know where to save (file) it to on your hard drive.
Larry is a client and you have already made him a folder. You have completed document and it is STILL OPEN (on your screen).
~~ Move POINTER to FILE ~~ CLICK on FILE ~~ Move POINTER to SAVE and CLICK
A SAVE AS Box will appear. Notice three sections: Save in:, File name:, and Save as type:.
The Save in: section should have last folder name that you saved a document to. In this case you want to save your document in your * Larry * folder, which is located in Clients folder, which is located in MY DOCUMENTS folder.
~~ CLICK small black down arrow next to folder name in Save in: ~~ CLICK on MY DOCUMENTS ~~ Locate CLIENTS Folder in box and DOUBLE CLICK on it ~~ The CLIENTS folder should now be in Save in: section ~~ Locate and move your POINTER to * Larry * folder and DOUBLE CLICK on it ~~ The * Larry * folder is now in Save in: section
Now you have to give your document a name.
~~ PRESS Your TAB Key to move to File name: or move POINTER to File name: and CLICK.
~~ Something will already be there BUT you want to give document a name you will remember and can easily locate when needed.
Let’s say document is about meeting you had with Larry regarding his hair stylist on June 12, 2000. You might name document something like this: Hair Meeting 61200
~~ Type in name you want to give your document ~~ Press ENTER/RETURN OR ~~ Move POINTER to SAVE and CLICK
WARNING WARNING!! DO NOT do above if you need to SAVE document in a DIFFERENT FILE FORMAT, such as TEXT or HTML Code.
Save as type: default is usually Word Document but notice small black arrow next to this and CLICK on it. Here is where you are presented with a list of file types that you might need to save your document into.
Your document is still open (on your screen) after you have named it and SAVED it. To close document:
~~ Move POINTER to File and CLICK ~~ Move POINTER to Close and CLICK
TIP: If you make any changes inside document BEFORE you CLOSE it you will get a prompt asking if you want to save changes, click YES. If you click NO, your changes WILL NOT be SAVED in document.
Next month – I’ll be back with Part 4-b of SAVE in D-BUST YOUR COMPUTER where I’ll discuss SAVE AS function, AUTOSAVE, and saving to a floppy and a zip disk. In Part 4-c you’ll learn about saving your sent/received email, and saving your favorite website locations.
Smiles, not Piles, Janet L. Hall
The Organizing Wizard, Janet L. Hall, is a Professional Organizer, Speaker, and Author. She is owner of OverHall Consulting, and Organizing By Phone. Subscribe to her FREE organizing newsletter at http://www.overhall.com/newsletter.htm or visit her web site at http://www.overhall.com
Copyright 1999, 2000 by OverHall Consulting P.O. Box 263, Port Republic, MD 20676 All Rights Reserved. Permission is granted to reproduce, copy, or distribute so long as this copyright notice and full information about contacting author is attached.
The Organizing Wizard, Janet L. Hall, is a Professional Organizer, Speaker, and Author. She is the owner of OverHall Consulting, and Organizing By Phone. Subscribe to her FREE organizing newsletter at http://www.overhall.com/newsletter.htm or visit her web site at http://www.overhall.com